AGM Minutes

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Minutes of the Annual General Meeting of the Club

held on Thursday 22^rd April 2010

within the Kings Park Hotel, Rutherglen.

Chair :- President Andy Cattanach.

Sederant:- 22 members of the club present as per the schedule attached as Annex 3.

Apologies :- President Elect, Eddie Goldberg, PP Jim Fitzpatrick, PP Stuart Kemp, PP John Leslie

and David Dobson.

On Leave of Absence PP Charlie McEwen,

Presidents Remarks

President Andy firstly noted the sad death of two of our members PP Jim Munn and PP David Wilson he also regretted the loss by resignation of PP Ronnie Forrest.

Andy indicated that it was his intention to thank people more fully near the end of his year in office but wished at present to acknowledge the continuing help of Secretary Brian in keeping him right and also Colin Stanfield for filling the gap left by the death of Treasurer David Wilson.

He felt that we have had a successful year so far in relation to the aims set out at our Club Assembly and had enjoyed effective and enjoyable fellowship and friendship throughout the year in games nights etc. This would doubtless be continued in the fellowship weekend and Ladies night still to come. All this while continuing our usual activities such as the annual raffle, the Quiz Night, a Race Night, the flat, and the taxi service for Rutherglen carers etc

He was particularly pleased that this year we had successfully renewed contacts with our local schools. and become more involved with local young people.

We had also done excellent work in the community and internationally. This would no doubt be detailed in the reports from our Committee Chairmen.

He had been happy to represent the Club at a number of District meetings, the District Conference and was just back from the RIBI Conference at which he was accompanied by our incoming Treasurer Robert Coleman

All in all this had been an enjoyable, busy, but rewarding year in office so far, and he looked forward to the rest of his year.

Minutes

The minutes of the Club Assembly held on Thursday 18th June 2009 were read and approved.

Matters Arising

There were no matters arising from the minutes that would not come up in the Committee reports..

Treasurers Report

Treasurer PP Colin Stanfield apologised for not having a report ready at this time due to the fact that he and Vera had been caught up in the Volcanic Ash closure of British Air Space, and had been stuck abroad in a luxury hotel until yesterday. He advised that a full financial report would however be presented as soon as possible probably at the Club Assembly on 10th June 2010..

Secretary’s Report

Attached as Annex 1

Club Service Report

In the absence of President Elect Eddie Goldberg, also held up Volcanic Ash closure of British Air Space, President Andy indicated that he felt that the running of the Club by this Committee had been satisfactory this year and called upon the chairs of the small Club Service Committees to provide individual reports.

House:- The service from the Kings Park Hotel has been maintained to a reasonable standard. The hotel staff providing helpful and friendly service with some of it above and beyond such as the very amusing antics when the staff wrestled with a reluctant projector screen. Unfortunately the quality and choice of food had recently started to fall, but after complaints to the management some improvement has been evident over the last two weeks. This will be monitored.

Attendance & Reception:- This has continued to be monitored efficiently by John Woodley. The security of our items of regalia continues to give concern following the loss of our Rotary Bell but efforts will continue to seek a solution.

Public Address System:- This has been provided weekly as necessary by Jim Bolton and Richard Wallace. The only problem being, an apparent intermittent connection at the main microphone. Efforts will be made to repair this fault.

Membership Development & Classification:- IPP Bill McIntosh has, as all precious chairs of this committee, found this to be a difficult task. We have only gained one new member this year although we do have our sights set on some 6 potential new members. It is emphasised that Bill is only the leader of this task and all members have a responsibility to seek new members to prevent the decline of our Club. This was dramatically shown by the poor response from club members for the recent recruitment guest night.

As an aid to publicising the Club and thus encourage recruitment Bill has mounted a poster campaign round Rutherglen and in the local library showing our interest in the "Thanks for Life" project He also organised the production of "Thanks for Life" car stickers some of which are still available. Disappointingly only two other Clubs in District took up our offer of these, perhaps we should remind the District Clubs them that the project is not finished and more individually Club specific stickers can be provided. Bill concluded by thanking all who had assisted him in his efforts this year.

Speakers & Publicity:-President Andy Cattanach had done a magnificent job this year providing varied and interesting speakers plus obtaining very considerable publicity for the Club through the Rutherglen Reformer.

Archivist, Health & Safety and Club Protection Officer PP George Alston, fortunately had nothing to do this year.

Sports & Entertainment:- This had been handled expertly by PP Phil Spence as evidenced by the fact that he had won most competitions, although the cups had still to be engraved. PP Lex Colquhoun had as usual competently organised our Annual Dinner and the catering for our Tod Cup Bowling match. The Challenge Cup competition between our selves and our Daughter Club Cambuslang had still to be played for.

Web Site :- This had been maintained by PP Brian Cole-Hamilton who appealed for more input from Club members such as Committee reports and minutes.

Youth Activities:- In his role of our Youth Activities Officer PP Jim Fitzpatrick had been involved with our schools Public Speaking competition and had arranged judges from the Glasgow Speakers Club.

Community Service Report

PP Ian Wilson presented his Report on our Community Service Committee 2009/10

The Christmas Raffle aid of President Andy’s preferred charity, the National Autism Society was held at Rutherglen Shopping Centre and at the Co Op in Burnside. Regrettably due to the delay in opening the M&S outlet in East Kilbride it had not been possible to extend the collection to this location. Although the return from the Shopping Centre was disappointing it did however help identify some needy people in the burgh who might benefit from use of our holiday flat our Cartlandbridge outing and Christmas Parcels. The final sum available after the Council decision to round up the figure was £1500 and this will be presented to the National Autism Society when their local project is ready to start.

This committee, with the help of the entire club, was heavily involved with the Rotary Day publicity drive and the "Thanks for Life" collection. This proved that with the right location there was no need to sell raffle tickets, the same return being achieved by a simple collection for a good cause and next year’s committee were recommended to consider this. With the help of PP Ian Wilson’s taxi advert and the assistance of the Cambuslang and Dennistoun Clubs £950 was raised and our Mory Wilson Trustees rounded this up to £1000

Our annual Race Night with again a top up from our Mory Wilson Trustees produced £2000 for the Help4Heros charity. But due to the illness of their agent this had still to be presented. As usual this event would not have been possible without all the members who sponsored the horses, etc

The Sponsored walk at Callander, organised by PP Phil Spence produced approximately £1300 and in due course consideration will be given to rounding this figure up before presenting it to Erskine Hospital.

Rutherglen Carers. We continued financial support for transport for this charity within budget

Holiday Flat, Largs. Thanks to the maintenance work carried out by PP Lex Colquhoun and others, plus the organisation of drivers and vetting of guests by PP John Leslie we extended the season to cover the school October holiday week and as a result gave holidays this year to some 92 very grateful people. Thanks are also due to all the drivers involved. This year we have bookings arranged to August, and so far the drivers list is well populated.

Abbeyfield Grass Cutting is due to restart next week and it is hoped to have the Sit Upon mower back from its overhaul by then, subject to arrival of a part from the US, delayed by the volcanic ash problem.

Cartland Bridge Outing. Although this had gone well again this year it is felt that this event has perhaps passed its sell by date and we seem unable to find truly deserving guests. Consideration should perhaps be given to another alternative like, say a day our for the disabled children from Cathkin High. This would however require careful consideration in light of current Health & Safety and Child Protection legislation.

Their was some discussion regarding which committee should run each of our regular events such as the usual "Fun Quiz Night" at Cathkinbraes, organised this year by this Community Service committee. Responsibility for events often overlaps but Council should in future try to share out these tasks as evenly and appropriately as possible. It was noted that we had received an offer from Brian’s son in law Alistair Neill to run our next Quiz night.

In conclusion Ian thanked John Woodley for taking the minutes of their meetings and all his committee members, and others for the support, assistance and fellowship enjoyed throughout the year.

International Service Committee

PP Duncan McIntosh presented apologies from Chairman PP Stuart Kemp, presently marooned abroad by the volcanic ask problem, and gave a Report on our International Service Committee 2009/10

The first event organised by this committee was a carry over from the previous year, our visit to the International Military Tattoo at Edinburgh. Despite a longer than usual bus run, a delightful fellowship meal was enjoyed at Howie’s restaurant before a rather wet but excellent visit to the Tattoo.

Thanks to the high pressure sales effort of PP Duncan McIntosh some funds were raised for Rotary’s own charity, "Foundation" by the sale of Christmas Cards and Calendars.

As usual the International Scholars Night was this committee’s key event and was its usual success thanks to the organisation of PP Jim Bolton and the help of all members and drivers. We were complemented on this project by our MSP James Kelly who was also in attendance that evening.

This year we had successfully promoted the Euroscola project and selected Esther Shilliday from Carhkin Secondary School to go on this trip. Afterwards she presented to the Club a very good impression of her experience in this venture and proved to us that it was a very worth while project.

The Committee had looked for other projects that would complement our international ethos and had suggested supporting the "Trade Aid" project which supplied basic tool kits to disaster areas to help tradesmen re start their work. This required funding of approximately £800 and this year we had directed all available funds to Shelterbox for relief efforts in Haiti. so this project has been held over.

Finally, thanks to the members of the Committee and PP Nigel for producing minutes of our meetings.

Vocational Service Committee

Chairman Donald MacLeod Reported.

The fellowship "Silly Fun and Games Night" with participants from neighbour Clubs was a considerable success with PP Jim Quigley almost driving the driving simulator computer through the wall of the hotel.

Ideas for additional games for this event are always welcome.

After a number of lean years we finally managed to get some cooperation from our local schools to run a Schools Public Speaking Competition. Although three schools had agreed to compete, we ended up with only two. The third school did not even have the courtesy of apologising for their absence. Despite this, the quality of the two remaining teams of competitors was outstanding, and with the help of judges from the Glasgow Speakers Club, provided by PP Jim Fitzpatrick, Stonelaw were adjudged the winners. They were then presented with the new Sir James Munn Memorial crystal trophy by Lady Munn. Miniatures of this are now engraved and ready for presentation to the members of the winning team. It is recommended that we try to repeat this most worthwhile event and perhaps by adjusting the timing of it enable better support and allow our winners to go on to the Rotary District competition. One regret from the event was the extremely disappointing support from members of our own Club perhaps due to a lack of publicity and encouragement.

Regrettably we have not managed so far to arrange any inter Club or other Vocational visitations but one to Glasgow North and Bishopbriggs is at the late planning stage.

Similarly all arrangements have now been made for our Club fellowship weekend to Keivel House Dunfermline. It is anticipated that seven couples and one single Rotarian will take part in this, next weekend.

Foundation

There was no specific Foundation report although as reported under our International Service report some fundraising for Rotary’s own charity Foundation had been effected with the sale of Christmas Cards and calendars.

Youth Exchange Report

In the absence of PP Jim Fitzpatrick there was no formal Youth Exchange Report however as reported by the Vocational Service committee our contacts with local schools this year had improved greatly , as evidenced by our successful Schools Public Speaking Competition. Additionally we had this year established good contacts with Cathkin School through, the Euroscola project and their Dragons Den and Homecoming project. It was hoped that these contacts could be continued and developed.

Election of Honorary Member

We had received no proposal for any Honorary Memberships this year.

Election of Remaining Members of Council

These were publicised by circulation of sample lists. IPP Bill McIntosh while agreeing to chair our incoming Community Service Committee would have liked to have been approached in advance.

It was acknowledged that, of course, all chairs of the main committees should have been approached and agreed, and no doubt, on his return, Eddie would fully apologise for this omission, caused by the pressure of time and confusion caused by his unexpected job loss.

The New 12 man Council will provisionally be :-

President :- Eddie Goldberg President Elect::- Barry Toshner Vice President:- Brian Williams

Community Service:- Bill McIntosh International Service:- John Lloyd Vocational Service :- Brian Williams

Immediate Past President:- Andy Cattanach Secretary:- Brian Cole-Hamilton Treasurer:- Robert Coleman

Other Members:- Donald MacLeod John Paton Ian Wilson Phil Spence

Election of Account Examiners

PP David Paul had volunteered to cover this requirement and was duly elected

Election of Two Representatives to our District Council.

These were agreed as President Elect Eddie Goldberg and Vice President Barry Toshner.

Election of Two Substitute Representatives to our District Council.

These were agreed as Secretary PP Brian Cole-Hamilton and Treasurer Robert Coleman.

Publication of our Committee List for the 2009 – 2010 year.

As advised above, the list presented to this meeting was a provisional one only and possibly subject to amendment on Eddie’s return.

It was noted that committee members did not need to be approached and agree their placement on this list it being assumed that in true Rotary fashion every member would accept the tasks allocated and do their best to fulfil them.

A copy of the provisional list is attached as Annex 2.

All proposal were accepted.

AOCB

The Club was asked to note that next year rather than having a Speakers Convenor each member of the Club would be asked either to produce a speaker or to speak himself.

PP Ian Wilson commented that new ideas of how to raise funds and at the same time enjoy our selves must always be sought. He also asserted that the Club should be proud of its achievements this year and give thanks for the leadership that had made this possible.

NEXT MEETING

This would be the Club Assembly on Thursday 11th June 2009.

The meeting then closed with a vote of thanks to the chair.

Annex 1

SECRETARY’S REPORT FOR ANNUAL GENERAL MEETING 22/04/2010

All correspondence has been dealt with appropriately, RIBI, District and Club magazines distributed. RI and RIBI official forms completed and submitted.

I prepared and issued agendas for all of our Council and other principal meetings and produced minutes of same.

I have issued to all Council members, mainly by e-mail copies, of some 15 Minutes of our Council and other principal Meetings.

Where possible I have provided information from our Constitution and Bye Laws regarding such things as meeting quorums and other procedures.

I obtained and issued, through our late Treasurer PP David Wilson, new annual Membership cards.

I formally engaged the Kings Park hotel for our weekly meetings.

I issued invitations to all local Clubs to our Fun & Games Night.

I applied for and after chasing received renewal of our Lotteries Licence to allow us to hold raffles etc.

I am arranging the provision of a PP Jewel and the update to our Presidential Chain and Lectern.

I provided help and assistance together with official invitations to our Annual Dinner.

I will issue invitations to the widows of former members to our Ladies meeting.

I assisted PP John Lloyd with the production of a Club Directory by providing an up to date copy of the membership database that I maintain.

I have produced and kept updated, master copies of our Attendance Register. These have been made available to our Reception teams together with memo lists for other members to use for rotas and runs etc.

Arranged for the granting of Honorary Membership for our own Sir James Munn

I attended several District meetings on behalf of the Club.

I have dealt with numerous Leave of Absence requests.

I have endeavoured to keep our web site updated.

I provided President Elect Eddie, with Guidance on the election of his incoming Council and provided advice on the preparation of a Committee List for next year.

I provided signed Credentials Certificates for our Official Delegates to the RIBI Conference at Bournemouth.

I produced several lists for possible participation in various fellowship outings.

Regrettably I have had to deal with 2 deaths and 1 resignation of Club member this year.
(,Jim Munn, David Wilson and Ronnie Forrest)

I dealt with our insurance claim for the theft of our Rotary Bell

I tried without much success to administer the distribution of our Christmas Puddings Order

I obtained 2 New Member Packs from RIBI and provided advice re the induction of 1 new member.

Annex 2

COMMITTEES

2010 - 2011

Council. ` Officers Members

President Eddie Goldberg Bill McIntosh

President Elect Barry Toshner Ian Wilson

Vice President Brian Williams John Lloyd

Immediate Past President Andy Cattanach Donald MacLeod

Secretary Brian Cole-Hamilton John Paton

Treasurer Robert Coleman Phil Spence

Community Service Committee. International & Foundation Vocational Service

Committee Committee Committee

Chairman – Bill McIntosh Chairman – John Lloyd Chair Brian Williams

Deputy Donald MacLeod Deputy Ian Wilson Deputy Jim Bolton

Andy Cattanach David Dobson Nigel Allon

George Alston Bill Liggat Brian Cole-Hamilton

Jim Fitzpatrick Jim Quigley Lex Colquhoun

Stuart Kemp Phil Spence John Leslie

Duncan McIntosh Richard Wallace Charlie McEwen

Colin Stanfield John Woodley John Paton

Barry Toshner David Paul

Club Service Committee

Chairman - President Elect Barry Toshner.

House. Barry Toshner

Attendance I Reception, John Woodley & Bill Liggat.

Public Address System Jim Bolton and Richard Wallace

Membership I Development & Classification Andy Cattanach

Speakers All of the Club

Club Protection Officer George Alston

Archivist George Alston

Sports & Entertainment Phil Spence

Web Master Brian Cole-Hamilton

Publicity I Communications Andy Cattanach

Youth Activities Bill Liggat

ANNEX 3

AGM Attendance.

Nigel Allon (PP) _____________ √

George Alston (PP) ____________ √

Jim Bolton (PP) _________ ______√

Andy Cattanach (President)_ _____ √

Brian Cole-Hamilton (PP) (PHF)___ √

Robert Coleman_ _______________√

Lex Colquhoun (PP)(PHF)________ √

Bill Liggat_ __________________√

John Lloyd (PP)______________ √

Duncan McIntosh(PP)__________ √

Donald MacLeod______________√

Bill McIntosh (IPP) ___________√

John Paton___________________√

David Paul (PP)(PHF)__________ √

Jim Quigley (PP)______________ √

Phil Spence (PP)(PHF) __________√

Colin Stanfield (PP)(PHF)____ ___ √

Barry Toshner (JVP) ____________√

Richard Wallace (PP)_________ __ √

Brian Williams_________________√

Ian Wilson (PP)________________√

John Woodley_________________√

Total ____________22__________

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Minutes of the Annual General Meeting of the Members held on Thursday 23^rd April 2009 within the Kings Park Hotel, Rutherglen.

Chair :- President Bill McIntosh

Sederunt:- 21 members of the club present as per the schedule attached as Annex 3.

Apologies :- PP Jim Bolton, PP Ronnie Forrest, PP Jim Munn.

On Leave of Absence:- PP Charlie McEwen, PP Richard Wallace, David Dobson, Barry Toshner,

Brian Williams and John Woodley.

Presidents Remarks

President Bill indicated that it was his intention to thank people more fully near the end of his year in office but wished to acknowledge the help of Secretary Brian in keeping him right. He also praised Treasurer David for all his work as our Treasurer despite his health problems and PP Colin for the assistance he had provided to David.

He felt that we had enjoyed good fellowship throughout the year both in the Club and in games nights and visits to other Clubs plus the fellowship weekend. All this while continuing our usual activities such as the annual raffle, the flat, and the taxi service for Rutherglen carers etc. He had attended all but one District meeting plus the District Conference in Perth and the RIBI Conference in Edinburgh.

All in all he had enjoyed a busy but rewarding year in office so far and looked forward to the rest of his year.

Minutes

The minutes of the Club Assembly held on Thursday 19th June 2008 were read and approved.

Matters Arising

There were no matters arising from the minutes.

Treasurers Report

Treasurer David presented brief details of the healthy state of our accounts to date. He emphasised that increased membership would spread the cost of our Rotary further and help keep our subscription to an acceptable level. He acknowledged with thanks to the trustees, the assistance provided by the Mory Wilson Trust in continuing to fund our Holiday Flat. To date we had provided £2100 of donations to charitable causes and further donations would be made as usual at our year end to be decided at the Joint Council meeting. He concluded with his considerable thanks for the assistance provided to him by PP Colin Stanfield during his hospitalisation and continuing.

Secretary’s Report

Attached as Annex 1

Club Service Report

President Elect Andy Cattanach reported on the various matters relating to Club Service, including the service from the Kings Park Hotel which had maintained a high standard with some recent diversity in our menu.

President Bill had produced excellent speakers throughout the year and he hoped that he could maintain this standard next year. John Woodley had done an excellent job in ensuring that we had a reception team each week. Richard Wallace and Jim Bolton had looked after the PA system.

IPP Ian, by guest nights and other initiatives had done his best to increase our membership and it was good to see our newest member Bill Liggat present.

George Alston gladly continued to be under employed as our Club Protection Officer and continues as the Club’s archivist. Brian Cole-Hamilton has done a wonderful job as Web Master looking after the Club’s web site. Andy’s own role of publicity officer promoted the club through the Reformer etc, He noted that they were always pleased to publicise our efforts but especially welcomed suitable photographs. Lex and Phil were also commended on their organisation of sporting activities and the Club Dinner.

Andy expressed his thanks to all who had served in the various sub-committees.

Community Service Report

PP David Paul presented his Report on our Community Service Committee 2008/09

The committee met on the first Thursday of most months after the Club meetings. This has the advantage of a committee meeting and quick reporting but the disadvantage of not holding meetings in members houses is not meeting spouses and families which makes it harder for new members to meet other members and get to know them.

1 Christmas Raffle aid of Yorkhill Sick Kids Hospital. Main organiser was Jim Quigley and members supported in selling tickets generally and also at Somerfield supermarkets in Rutherglen and Burnside. We decided to sell there on the 2 Saturdays and not also on the Fridays as before. There was no material drop in sales as a result but the footfall through both of these stores is much reduced in recent years with a consequent drop in sales. Tesco management seem totally disinterested in assisting.

2 Rutherglen Carers. We continued support for transport financially and within budget but this support although worthwhile and appreciated does not involve us other than cheque signing.

3 Holiday Flat, Largs. Lex although not on this year's committee continued his maintenance role as did John Leslie in organising the guests and again John was not on the committee. A particular thanks is due to both of them.

4 We considered a request to assist with maintaining flower tubs at Burnside station. Brian Williams investigated and reported that there were already plenty of groups and individuals involved probably totalling more than the number of plants!

5 Following advice from Brian Williams in his professional capacity we also decided not to become involved with the Association for International Cancer Research’s drive for prostate cancer screening tests on the NHS.

6 Abbeyfield Grass Cutting. Season 2008 was completed despite very wet weather and civil engineering works. Season 2009 has started and first cuts completed. We could do with some more names on the list for the next few weeks. This project does involve us in giving a much needed physical service as well as raising charity funds- to date over £21,500.

7 Fund raising event. A successful Ceilidh was held. The president's wife Helen and her crew relieved us of most of the work and John Paton and Donald McLeod did the rest. My thanks to all of them.

8 Cartland Bridge Outing. Nigel has the organisation well in hand for 20th May 2009. If you have not already done so please put your name etc on the list asap.

I was not able to attend all the committee meetings and in my absence Colin always stood in, as well as taking the minutes throughout.

Thanks to all committee members, and pressed men, for support and assistance and fellowship throughout.

International Service Committee

PP Duncan McIntosh presented his Report on our International Service Committee 2008/09

Apart from keeping the International Scholars Night as our key event, the Committee looked around for other projects that would complement our international ethos.

We settled on Lifestraws, the emergency drinking straw, which we thought would give us a possible route into schools and also help to promote Rotary locally. Lifestraws we thought would have some appeal to youngsters as they could get hands on and try them for themselves and get involved.

We invited David Dutson who is the driving force behind Lifestraws and from the Brynmawr Club in Wales to speak to the Club in October and he brought news of a schools programme which would fit with our requirements.

We got approval from Council from our project which is still really in its infancy. Speaking to David last Sunday, he advised that he has had talks with the company who will develop the schools material but the final nod from RIBI and sponsorship for the programme are still to be got. Shelterbox went through a similar trauma and after a lot of expense failed. David does not want a similar fate to befall Lifestraws. He made a plea for us to support Sri Lanka with Lifestraws as this was an area in need but not really on the world's radar.

Hopefully next years Committee can take this idea on a pace!

Our fund raising efforts got off to a good start under the stewardship of President Bill and John Paton who with their wives ran a Ceilidh in late January. The night was a great success due to the excellent organising and food and Bill getting some sponsorship. The proceeds went to the Fiona Mara charity Let It Shine Africa.

February saw our key event of the International Scholars night. The nations represented were not as varied as usual but the scholars as usual gave us a great insight into their lives and their experiences in Glasgow and made for a superb night. Hopefully the lack of funding for scholars from the Scottish Government will not impinge on holding this event in future.

We ran a Race Night in April to raise funds for the Rotary International Polio Appeal. A tense start to the night nearly saw us watching silent races but sound came and we all enjoyed a great night with some being luckier than others picking the horses.

This event would not have been possible without all you members who sponsored the horses, David Paul, Jim Fitzpatrick and President Bill who sponsored races, President Bill who got most of our other race sponsors, Jim Fitzpatrick who sponsored whisky for the winning horse owners and organised the venue and Ian Wilson who organised the race presenters. A great Club effort which resulted in us achieving over £2000 for Polio Plus

Our last event for the year will take place in August when we have a fellowship event with a visit to the Edinburgh Tattoo on 14th August. The tickets have arrived, much to my relief. The bus is about to be confirmed at a cost of £10 per head which includes a gratuity for the driver and the restaurant will be booked by the end of this month.

Finally, I would like to thank the members of my Committee for their help and wise counsel during the year. A special thanks to my able deputy Jim Bolton and President Bill who helped in no small way to make our events go like clockwork.

Vocational Service Committee

PP George Alston presented his Report on our Vocational Service Committee 2008/09

The main event this year had been the organising of our usual “Fun Quiz Night” at Cathkinbraes. This was followed by a great fellowship evening running a “Silly Fun and Games Night” with participants from four of our neighbour Clubs. We also enjoyed inter Club visits to the Bothwell & Uddingston, and Largs Clubs. Plus a visit to the Strathclyde Police Heli Pad followed by a meal at the Kubhlia Khan Mongolian barbeque. We also had a most interesting visit to the Glasgow Nautical College Ship Simulator organised by PP Ronnie Forrest. The fellowship weekend organised by PP Lex Colquhoun to Borrowdale in the Lake District was its usual great success. We still have the sponsored walk at the Falkirk Wheel to come on 23rd May and hope to raise further funds for the eradication of Polio.

Foundation

There was no specific Foundation report although the fundraising for Polio Plus is part of the Foundation Effort.

Youth Exchange Report

There was no Youth Exchange Report.

Election of Honorary Member

We had no proposal for Honorary Membership this year.

Election of Remaining Members of Council

These are detailed on the attached schedule and agreed by acclimation. (Annex2)

Election of Account Examiners

PP Colin Stanfield and PP Ronnie Forrest were duly elected.

Election of Two Representatives to our District Council.

These were agreed as President Elect Andy Cattanach and Vice President Eddie Goldberg.

Election of Two Substitute Representatives to our District Council.

These were agreed as Secretary PP Brian Cole-Hamilton and Treasurer PP David Wilson

Publication of our Committee List for the 2009 – 2010 year.

This was advised and would be publicised on our Web Site shortly. A copy is attached as Annex 2..

AOCB

It was agreed that, as usual, the widows of our Club Rotarians would be invited to our Ladies Night as our guests as would the President of our Inner Wheel. The other ladies of our Inner Wheel would also be invited to attend with their partners. It was suggested that a special meal with wine should be organised and Treasurer David commented that because our Delegates to the RIBI Conference in Edinburgh had decided to attend as day visitors only, this represented a considerable saving to the Club and so we could afford to cover these costs.

PP John Lloyd commented on the loss of our Rotary Bell. President Bill advised that someone, who wished to remain anonymous, had donated a replacement and PP David Paul was in the process of creating a suitable mounting for this.

Club Assembly

The Club Assembly was set for Thursday 11th June 2009.

The meeting closed with a vote of thanks to the chair.

Annex 1

SECRETARY’S REPORT FOR ANNUAL GENERAL MEETING 23/04/2009

All correspondence has been dealt with appropriately, RIBI, District and Club magazines distributed. RI and RIBI official forms completed and submitted.
I prepared and issued agendas for all of our Council and other principal meetings.
I have issued to all Council members, electronic and paper copies, of some 9 Minutes of our Council and other principal Meetings.
Where possible I have provided information from our Constitution and Bye Laws regarding such things as meeting quorums and other procedures.
I obtained and issued, through our Treasurer David Wilson, new annual Membership cards.
I formally engaged the Kings Park hotel for our weekly meetings.
I issued invitations to all local Clubs to our Fun & Games Night.
I applied for renewal of our Lotteries Licence to allow us to hold raffles etc. (Still awaited)
I am arranging the provision of a PP Jewel and the update to our Presidential Chain and Lectern.
I provided help and assistance together with official invitations to our Annual Dinner.
I issued invitations to the widows of former members to our Ladies meeting.
I assisted PP John Lloyd with the production of a Club Directory by providing an up to date copy of the membership database that I maintain.
I have produced and kept updated, master copies of our Attendance Register. These have been made available to our Reception teams together with memo lists for other members to use for rotas and runs etc.
I attended several District meetings on behalf of the Club.
I have dealt with numerous Leave of Absence requests.
I have endeavoured to keep our web site updated.
I provided President Elect Andy, with Guidance on the election of his incoming Council and provided assistance with the preparation of a Committee List for next year.
I provided signed Credentials Certificates for our Official Delegates to the RIBI Conference at Edinburgh.
I produced several lists for possible participation in various fellowship outings.
I issued invitations to our recruitment Guest Night and Ladies Night.
I contacted various newspapers to seek their support for tonight’s recognition of our support of Maggies through the Mory Wilson Memorial Trust and the unveiling of IPP Ian’s Taxi advert.

Annex 2

The List showing the Council and Committees for the 2009 - 2010 year can be accessed by Clicking Here.

AGM Attendance.

President Ian indicated that it was his intention to thank people more fully near the end of his year in office but wished to acknowledge the help of Secretary Brian in keeping him right. He also praised Colin for standing in for Treasurer David and for President Elect Bill for his continuing support.

President Ian felt that we have had a very successful year with the significant funding of the Senior Oncology Nurse at the Maggie Centre. Other events such as Bill’s 10k run, the annual quiz, Burn’s Supper and the Race Night. The Christmas Raffle was again most successful as was the International Students night and our Ladies Night. President Ian also referred to Vocational visits to the Royal College of Physicians and Surgeons, The Trades House, and the BBC and the to forthcoming events – Fellowship Lunch and Charity Walk and Cartland Bridge.

The Holiday Flat was almost ready for the new season and thanked those who had been involved in the difficulties surrounding the flat- a worthwhile asset to the activities of the club and the community. Ian also believed that the introduction of Committee Nights on the first Thursday of the month had proved successful and led to better information and involvement.

The minutes of the Club Assembly held on Thursday 28^th June 2007 were read and approved.

In the absence of Treasurer David due to his extended illness Colin Stanfield gave the report. The accounts were now being prepared under the new regulations set by OSCR. The Trustees were the Club Council. The accounts have been examined and submitted. The Receipts and Payments, Bank balances, Donations, Holiday Trust and Club Service Accounts were circulated.

Brian reported that all correspondence had been dealt with and R.I.B.I. and District magazines duly distributed. Mail is mostly dealt with by Email to club Members where appropriate. The Lottery Licence, President’s Jewel, New ribbon for Presidents chain were among items that were being attended to.

President Elect Bill McIntosh reported on the various matters relating to Club Service, including the service from the Kings Park Hotel which had maintained a high standard. The hotel had also provided an excellent meal for our Burn’s Supper.

John Woodley had done an excellent job in ensuring that we had a reception team each week. Richard Wallace and Jim Bolton had looked after the PA system.

Membership continues to cause a problem. We managed to bring in one new member but sadly lost Bill Dickson and received the resignation of Ian Mackie and David Macdonald. Bill said that a concerted effort had to be made to reverse this trend.

Bill praised President Ian for a marvellous job arranging our programme of speakers. As the Scout Run and Polio run are no longer operating George Alston’s job of Protection Officer has become redundant. George continues, however, as the Club’s archivist. Brian Cole-Hamilton has done a wonderful job as Web Master looking after the Club’s web site. Bill commented on the great job that Andy Cattanach had done in promoting the club through the Reformer, arranging for articles on a number of Club events, fund raising activities and speakers. Lex and Phil were also commended on their organisation of sporting activities and the Club Dinner.

Duncan McIntosh presented his report on the work of the Community Service Committee.

Duncan reported that the dry rot in the flat had been the major headache this year. This work was, however, carried out with a great deal of commitment from many people out with the Committee and the Club, and wished to express his thanks for making the Committee’s involvement minimal. Duncan made a special mention of Lex who was involved in overseeing the final preparations and John Leslie who vetted our potential guests.

Two major fund raising events were the Christmas Raffle and our Race Night. The former raising £1700 and the latter £2000. Both events provided funds for our commitment to the Maggie Centre. Two book sales were planned for Burnside Community Council Environment Day and Landemer Day.

We continue to support Rutherglen Carers by providing a Taxi service. A further review of this will be made in June 2008. The Cartland Bridge outing is scheduled for 14^th May. The committee had made a number of recommendations for donations.

Duncan thanked his Committee for their help and support and to President Ian and Jim Fitzpatrick for their help with the Race Night.

The main feature of the Committee’s year was the International Students Night which was held in the Kings Park Hotel on 28^th February. This annual event was deemed to be a success once again. Calendars and Christmas Cards in aid of Foundation were made available.

David Paul presented his report. The committee met mainly on the first Thursday as requested by President Ian. David felt that this arrangement had a lot to commend it but indicated that should become a fixture and only departed from in extreme circumstances. This session’s Quiz Night was held on 16^th November and a net £1044 was raised. Vocational visits were organised and visits to The Royal College of Physicians and Surgeons by Brian Williams, Trades House by David Dobson, and the new BBC HQ by Phil Spence. The Fellowship Weekend to Dunblane Hydro was arranged by Bill McIntosh. Nigel Allon arranged a club visit to Gryffe Valley Club and a visit to East Kilbride Kittoch is organised for 13^th May. There was no firm recommendation for the Club’s Civic Award.

These are detailed on the attached schedule – proposed Eddie Goldberg seconded by Lex Colquhoun.

Lex indicated that he was looking for drivers for the new season of the Holiday Flat.

The committee met mainly on the first Thursday of the month as requested by the President. I think this method has quite a lot to commend it but if we are going to continue I think it should become a fixture and only departed from in extremis so that it becomes ingrained and automatic and hence expected and prepared for by members.

The committee organised the most successful (at least in financial terms) quiz night on 16th November 2007. £1044.51 net surplus was raised.

Nigel Allon arranged Club visit to Gryffe Valley Club and he has organised a Club visit to East Kilbride Kittoch for the evening of Tuesday 13th May 2008.

We considered Civic Award but had no firm recommendations for a suitable recipient.

My thanks to all members of the committee for their support and fellowship
so willingly given.

During the current Rotary year the principal vehicles for publicising the activities of Rutherglen Rotary Club were the Rutherglen Reformer and our site on the World Wide Web

President Ian, PP Phil Spence and PP Brian Cole-Hamilton’s visit to the Rotary Club of East Kilbride to present a Paul Harris fellowship to their member Iain Wiseman to recognise the invaluable help provided by Wiseman Associates in eradicating the Rot from our Largs Holiday Flat.

President Jim opened the meeting with a welcome and indicated that apologies had been received from PP Stuart Kemp, PP John Lloyd, PP Bill Dickson, Barry Toshner, Andy Cattenach, John Woodley and David Dobson.

IPP Richard Wallace, PP Charlie McEwen, PP Ronnie Forrest and Brian Williams were on Leave of Absence,.

Returning to the AGM business President Jim reminded us that the main purpose of this meeting was to review the past year’s activities and he indicated that he had been honoured to attended a number of functions as representative of our Club.

We had throughout the year met all of our usual commitments such as the Annual Dinner the Christmas Raffles etc. Some things were however changing. The Polio Run had come to an end and the Scout Run also appeared to be coming to a natural end as our Scouts reached maturity. The Polio Run had been replaced by a commitment to Rutherglen Carers for weekly transport for dementia sufferers although this was only a financial commitment and lacked the actual physical activity of its predecessor. A successful change had been made to our International Student night and the new format was recommended to next year’s committee. Jim drew our attention to the Presidential Chain of office with its long history indicating the traditional values of our Club. It had however become apparent that tradition alone could not keep our Club healthy. We were suffering a serious and concerning lack of attendances at Council, Committee and weekly meetings this year making it difficult to keep the Club running in its traditional way. In examining this problem it was accepted that in today’s hectic life, busy members were unable to devote the time previously given to Council and Committee meetings and a decision had been made to change this format in the coming year. As an experiment we would now set aside the first Thursday of each month for a business meeting, at our normal meeting time. We would have no speaker at these evenings and it was hoped that the Committees would dine together and conduct their business during and after the meal with the Chairmen reporting verbally to the Club at the end of the meeting. We would then look at whether the format of our Council Meetings also needed changing. It was appreciated that this change to our traditional meetings would lose the fellowship of meeting in each others homes but the need for some change was inevitable. Finally Jim thanked all of his Council and the committees for their work keeping the activity of the Club going throughout his year and in particular for our commitment of support for the provision of a new Oncology nurse at Gartnaval for Maggies.

Minutes of the Club Assembly held on 15^th June 2006.
(Setting out the aims and ambitions for this year.)
These had been produced by PP John Lloyd and were read by Secretary Brian. A copy is attached as Annex 2. Their acceptance was proposed by PP Phil Spence and seconded by PP Jim Quigley.

Matters Arising.
It was accepted that any matters arising would be covered in the reports to follow from the individual Committee conveners.

PP & PHF David Wilson noted that details of our accounts had been provided to all members with the minutes of our last Council and were basically unchanged. On the proposal of PP Eddie Goldberg seconded by President Elect Ian Wilson these accounts were approved.

David advised that throughout the year all financial matters had been attended to and the Club was presently in excellent financial health. We had made charitable donations of approximately £4000 from our own charity fund and among other donations from our Mory Wilson Memorial Fund a first trance of £9500 had been made to fund an Oncology nurse at Gartnaval for Maggies.
Our Christmas Raffle in aid of Maggies, had raised £1100 and Council had increased this to £1500.
Our Quiz night had raised £480 and this was treated as the first contribution towards fund raising for the oncology nurse at Gartnavel for Maggies.
David did however point out that with the high per capita subscription to RIBI (£43) and District (£19) in addition to our usual expenditure on things like our regular Flat costs, weekly speakers and occasional guests such as Ladies Night and our Annual Dinner, our current Subscription of £90 was insufficient and we would have a year end deficit. Additionally no allowance had been made for the probably substantial cost of Dry Rot repairs at our Largs holiday flat. More details concerning this would no doubt be presented under the Community Service report.
At the Club Assembly on 28^th June 2007 David would present a detailed Budget for the coming year and propose a resultant new subscription for discussion and approval.

Correspondence and Secretary.
Secretary Brian reported as per Annex 3 attached.

Club Service Committee.
President Elect Ian Wilson reported that throughout the year all the small sub groups that made up this committee had performed well. Under House our good relationship with the Kingspark Hotel had continued satisfactorily although it was noted that after a good number of years the price of our meal had been raised to £7.75 starting tonight. John Woodley had ensured that we had weekly Reception teams and with IPP Richard Wallace and PP Jim Bolton looked after our Public Address system. It was acknowledged that in today’s circumstances our Membership & Development Committee had a difficult but essential task and had done their best this year. However, looking at our aging profile, and the difficulty in having new blood enter the Presidential succession, showed the great need for new recruitment. It was up to all members to help this committee by proposing new members. The need to follow up on our Guest night for potential new members was stressed strongly. Attendance had been satisfactory although it is acknowledged that this has largely lost its relevance the looser being the missing member, however it did provide a means of identifying members who were having difficulty, in time do something to retain their enthusiasm for Rotary. PP Eddie Goldberg was warmly thanked for his supply of interesting Speakers throughout the year. (Garry Jacobs was still awaited with bated breath or should this be the starting bell) Andy Cattenach had done his best to gain Publicity for the Club in our local paper with some good results. Our Web Site has been continued by Ian Mackie although his recent resignation means that this will hit some difficulties. Due to David MacDonald’s difficulties with attendance caused by business pressure Youth Activities had not produced any results this year. PP George Alston reported that he still held the Club Archives and fortunately as our Club Protection officer has had nothing to do this year. On the other hand PP Lex Colhoun’s committee have been busy all year covering our Sporting and Entertainment activities with our successful Annual Dinner and Golfing competitions. Our annual Bowling match was still to be arranged and this would be looked after by PP Phil Spence.
President Elect Ian concluded with thanks to all involved.

Community Service Committee.
In the absence of Chairman Andy Cattenach, PP Lex Colquhoun reported.
Due to the maturity of our Scouts this run was drawing to a close and we have as yet received no request from the Scout organisation for transportation of other boys for next year. Our new service providing transport for Rutherglen Carers was operating satisfactorily and within budget. Investigation into the possibility of us providing transport for local people going to and from hospitals was still being investigated.
The Christmas raffle had been as successful as usual and bookings have been made for a repeat at the end of this year. Dates set being 30/11/2007 and 01/12/2007 at Somerfields Burnside and we may also possibly consider collecting at Morrisons in Cambuslang and the Rutherglen Shopping Centre.
The annual "Quiz Fun" night had been its usual success raising funds for our Maggies support.
The grass cutting at Rutherglen Abbeyfield has commenced again under the expert guidance of
PP David Paul. Our annual outing for the elderly to Cartlandbridge is about to take place (23/05/2007) again under the guidance of PP David Paul.
Arrangements have been made to hold, in Rutherglen Shopping Centre, on 17/05/2007, a Book Fair in aid of Maggies and Children’s Charities. Help with this would be appreciated.
Holiday Flat:- It was likely that provision of holidays in our Largs flat for disadvantaged local people would have to be abandoned this year while the Dry Rot problem is solved. PP David Paul and David MacDonald have been working hard to resolve the access and funding problems with this repair and this was ongoing.
In conclusion thanks were expressed to all of the committee who had assisted this year.

International Service Committee.
In the absence of Committee Chairman Barry Toshner PP Jim Bolton reported that a joint project with another Club abroad had been considered but had failed to materialise. Our usual International Student Night had been held and the change of format to one of our regular meetings with the presence of our ladies plus central collection points for the students had worked well.
It was noted that the business problems of convenor Barry had caused difficulties with the operation of this committee and PP John Leslie pointed out that this committee had only met once this year. He also suggested that Council should have arranged formal deputy chairs. (This was being done for next year). PP Lex and Barry also felt that in today’s busy life it was no longer possible for members to devote more than one evening a week to Rotary and this was producing difficulties in having meetings. Barry’s suggestion of monthly business meetings at our regular meal, where the committees could get together, discuss their activities and provide advanced planning of their operations might help solve this problem. PP John Leslie regretted that this would lose the fellowship that this Club had always enjoyed by having committee meetings in each other’s homes.
One successful International project this year had been the raising of funds, at our Community Committee organised, Quiz night, for the international appeal from the Rotary Club of Saldahana in South Africa. The raffling of a bottle of South African wine had raised £100 which Council had generously doubled, towards this South African Club’s project of providing kitchen gardens in the townships for the relief of Aids sufferers.
Jim concluded by thanking all the committee and particularly the drivers who had assisted on the Student Night.

Vocational Service Committee.
In the absence of Chairman Ian Mackie PP Nigel Allon reported. It was noted with thanks that Nigel had taken on this duty at very short notice. Several projects had been initiated such as painting and essay competitions for local Primary Schools but this had failed due to lack of support from the schools. The fellowship weekend however, organised by Vice President Bill McIntosh had been very well supported and a great success. Inter Club visits had been made to the Bothwell Club and a further visit was planned to the Rotary Club of Kirkintilloch on Tuesday 5^th June 2007. A Vocational visit was also planned to the Royal College of Physicians and Surgeons organised by their President, our own member Brian Williams.

Foundation Committee.
Chairman PP Colin Stanfield noted that in addition to our usual support through our subscription, this year we had provided further support to this, Rotary’s own charity, by the purchase of Foundation Calendars.

Youth Activites.
We had had little action in this respect this year perhaps a reflection of the average age of our Club members. It was noted however that modern Child Protection Legislation and other changes to the format of the School Year Exchanges, that we had successfully operated in the past, now made these much more difficult and expensive.

Election of Honorary Members.
PP Colin Stanfield was thanked for maintaining continued and regular contact with our two Honorary members and he reported that they continued to maintain a great interest in the Club. President Jim proposed the re election of PP Tom Watt and Harry Clark as Honorary members and this was seconded by PP Lex Colquhoun. These were agreed by acclimation.

Election of Two Representatives to our District Council.
These were agreed to be President Elect Ian Wilson and Vice President Bill McIntosh.

Election of Two Substitutes to our District Council.
These were agreed to be our Treasurer PP David Wilson and the Secretary PP Brian Cole-Hamilton.

Appointment of Accounts Examiners.
President Elect Ian Wilson proposed the appointment of PP Colin Stanfield and PP Ronnie Forrest and these were agreed.

Proposal and Election of Members of next year’s Club Council.
The Club Council should consist of the six Officers of the Club elected at our Special General Meeting last December (07/12/2006) plus up to six additional members.
The Officers of the Club so elected were the Incoming President, Ian Wilson, Immediate Past President Jim Fitzpatrick, incoming President Elect Bill McIntosh incoming Vice President Andy Cattenach, Treasurer PP David Wilson and Secretary PP Brian Cole-Hamilton. This thus provided the six Officers of the Club.
To complete the Council President Elect Ian Wilson proposed the chairs of his principal Committees PP Duncan McIntosh (Community Service), PP George Alston (International Service) and PP David Paul (Vocational Service) plus deputy chairs from each of these Committees to be appointed by the Committees at their first meeting. These proposals were seconded by Vice President Bill McIntosh.

Committees for the 2007 – 2008 Year.
Lists showing the allocation of members to the various Committees would be circulated shortly.

AOCB
PP Duncan McIntosh asked for information on the forthcoming District Assembly on 2^nd May 2007. The Secretary advised that now the new Council had been established, details would be E-mailed to all of the new Council. PP Jim Bolton pointed out that our Presidential chain of office was becoming very long and unwieldy. Consideration would be given to possible changes to this, such as increasing to a double row of Past President bars.
There being no relevant further business the meeting closed with thanks to President Jim for his Chairmanship and with advice that the Club Assembly would be held at 7.30pm on 28^thJune 2007
in the Kings Park Hotel.

Messrs Toshner, Cattenach,Dickson, Goldberg, Macdonald, McEwen, Stansfield, D. Wilson, F orrest

Minutes
Minutes of the Annual General Meeting were read by Brian Cole- Hamilton. Adoption of minutes was proposed by Lex Colquhoun and seconded by David Paul

Presidents Remarks
President Richard called on President Elect, Jim Fitzpatrick to chair the meeting.

President Elect
President Elect spoke briefly about his anxiety at undertaking the job of President of the Club. Jim intimated that he had attended the P.E.T.S meeting where new Presidents were informed that Rotary needed to restructure so that new members would be attracted to Rotary. Over the year Jim hoped to examine possible changes to the structure of Rotary. Him spoke about the need to look at possible community projects and to renew our contact with schools, perhaps focussing on Primary schools. Efforts to encourage new younger members was also a priority.

Club Service
Ian Wilson spoke about changes in club evenings. Attendance and Reception was being looked after by John Woodley and Immediate Past President Richard was taking the responsibility of membership development. Eddie Goldberg and Nigel Allon would be arranging speakers. Youth activities by David Macdonald, Jan Mackie and Jim Bolton. Lex and Phil undertaking sports and entertainment.

Community Service
Chairman George Alston reported that his new committee would be continuing with the normal community activities. He requested a budget of £250.
Brian Cole-Hamilton asked about the annual raffle. The Rutherglen Shopping Centre had agreed to allow us to sell tickets. No-one had as yet been assigned to organise the raffle. John Leslie raised the matter of annual fund raising events, noting also that no meetings of the main committees had been held. President Elect Jim spoke about a sponsored cycle round Cumbrae.

International Service
Jim Bolton reported that only a brief meeting of the committee had been held. The International Students Night and an International project are being planned. He requested a budget of £200

Vocational Service .
Ian Mackie reported on the lack of interest from Secondary Schools and hoped to arrange something with the Primary Schools 1.

AOCB
President Elect Jim intimated his intention to support a dinner on behalf of the Maggie Centre.
David Paul pointed out that it was not appropriate for the club Treasurer to nominate auditors. Brian Williams asked if it was in fact illegal for the Treasurer to do so. The point was however noted and Phil Spence nominated Ronnie Forrest and Colin Stanfield to be appointed to inspect the Club Accounts. This was agreed.
President Elect Jim thanked all the chairmen for their reports and expressed the hope that everyone would join with him in supporting the Club in its intended programme of events.