President Andy Cattanach, President Elect Eddie Goldberg, Secretary Brian Cole-Hamilton, Assistant Treasurer Robert Coleman, PP Ian Wilson, PP George Alston, and Donald MacLeod.

Vice President Barry Toshner, Treasurer Colin Stanfield, IPP Bill McIntosh, PP Duncan McIntosh, PP Stuart Kemp and PP David Paul.

The Minute of the last Council meetings on 25th February 2010 had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Is attached as Annex 1.

In the absence of Treasurer PP Colin Stanfield, there was no formal report. It was however understood that all of our financial affairs were in good order with healthy balances and details are attached as Annex 2.

President Elect and Chairman of our Club Service Committee, Eddie Goldberg, reported that everything was running as normal.

House :- Concern was still being expressed about the standard of service and particularly the variety and quality of the food at the Kings Park Hotel. Eddie and others had complained to the management and the food this evening had shown some improvement. However in case this was not maintained Eddie had investigated some possible alternative venues and the best he had found was the new Carnbooth House Hotel in Carmunock. The manager had previously been at the Glynhills hotel in Renfrew and was thus well aware of the needs of Rotary and the prestige of having a regular Rotary meeting in his hotel. He was thus most anxious to attract us to this venue. He was offering a two course meal with better choice and quality for a cost of £12.50 a head inclusive of the provision of first class accommodation, better bar prices and security of our items of regalia. After discussion it was decided to have a meeting of the Club at this location on Thursday 13th May 2010 to fully evaluate the benefits or otherwise of such a move. We would then have a full debate and a vote on this proposal at our Assembly meeting on 10th June 2010. The Secretary would advise all members about this experiment and also write to the Kings Park Hotel advising them that we would not be meeting that evening. Eddie also asked that the Secretary confirm his provisional booking with the Carnbooth House Hotel.

Speakers:- An excellent range of speakers continued to be provided by President Andy. President Elect Eddie, having previously been our Speakers Secretary, advised that he would not be continuing the system of the President also providing speakers. Instead he would establish a system whereby each member should either provide a speaker or speak himself.

Reception & Attendance: - This continued satisfactorily. However concern was still felt regarding the security of our items in the hotel. President Elect Eddie had tried without success to persuade the Kings Park Hotel to allow us to install a locker for our items and the problem remained unresolved.

Membership:- In the absence of IPP Bill McIntosh there was no report on the effectiveness or otherwise of our recent Recruitment Guest night on 25/03/2010. It was however noted that Karen Munn was about to become the President of our Inner Wheel Club and would thus be unlikely to accept an invitation to join Rotary at this time. Nothing further was known concerning other potential recruits. The Secretary had made efforts to contact the members of the now disbanded Shawlands and Blantyre Clubs but with no response.

Publicity: - Current publicity was still very satisfactory.

Web Site: - Web Master Brian advised that our Web site was now relatively up to date but more input was always required.

Sport & Entertainment:- It was under stood that all Entertainment and Sporting activities were satisfactory. PPs Phil and Lex would however be asked to try to resurrect the inter Club Challenge Cup competition even if it meant us challenging Cambuslang even if by rights they should issue the challenge.

Chairman PP Ian Wilson reported.

Holiday Flat :- PP Lex Colquhoun, PP Ian Wilson, PP Phil Spence and the President had carried out the required preparation work for the opening of our flat and the first guests had now gone down. The drivers list was filling up satisfactorily and PP John Leslie had the guests organised to mid August. It was noted however that with Alice’s ill health we should provide further aid to John and it was believed that PP Phil Spence was helping out..

Christmas Raffles:- Arrangements had still to be made for a presentation of our cheque to the National Autistic Society but this was awaiting the establishment of a suitable local project. It was also suggested that we should now make bookings for next years raffles. The committee had decided that a collection in the Rutherglen Shopping Centre produced insufficient return for the effort involved and recommended that we stick to raffles at the Tesco Extra, the forthcoming Tesco in Burnside and possibly the M&S Outlet at Kingsgate East Kilbride. The Secretary in addition to providing written thanks to Tesco Extra for the collection on Rotary Day had asked for a booking for 18/12/2010 but no response had been received. Further contacts would have to be made nearer the end of the year.

Abbeyfield Grass Cutting:- President Andy had arranged the hand over of our Sit Upon mower to the maintenance company and they were now awaiting parts from the US to complete the overhaul

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Race Night:- The Secretary in addition to providing written thanks to St Columbkilles for the use of their hall had asked for a booking for 25/02/2011. Although not the most ideal location for this event it was most central and the bar prices were very attractive. It was however up to next year’s committee to decide whether or not to take up this provisional booking. Our donation of £2000 resulting from this effort would be presented to the "Help the Heroes" organisation when they provided a speaker to tell us about this charity.

Sponsored Walk:- PP Phil Spence had organised this successful fellowship and fund raising event and a sum of £1300 had been raised. In due course, our Treasurer and the Mory Wilson Trustees would be asked to consider rounding this figure up before presenting it to Erskine Hospital.

Landemer Day 12th June 2010:- Brian Williams had undertaken to arrange our usual Book Stall and Shove 10p feature and was also considering a Balloon Burst raffle, what ever that is. An urgent appeal from the chair was now required for more books.

Cartland Bridge Outing for the Elderly:- Although this was now a matter for next year’s committee it was suggested that this event had run its course, and we were not providing a necessary or useful service since most guests seemed not in need of this type of charity. It was recommended that next year’s committee might consider changing this event to say some sort of outing for the disabled children at Cathkin High School.

In the absence of Chairman PP Stuart Kemp there was no formal report.

Our Euroschola candidate, Esther Shilliday, from Cathkin High, has now spoken most eloquently to the Club about her trip to Strasburg and this had shown the value of our support for this project. Arrangements were being made by President Andy to have her Scroll, recognising her participation in this event, properly framed and presented to her.

The committee was still trying to find a way to fund the provision of "Trade Aid" boxes. The committee would also still like to organise an international Wine Tasting evening but difficulties were being experienced in finding a suitable free date in the Kings Park Hotel. If this difficulty can be overcome it was hoped this might generate some minor funds but mainly create another opportunity to enjoy some fellowship. The details of a promotion advertising South African Wines, by way of a wine tasting had been received but considered to be far too expensive to be worth while and abandoned.

We had and were continuing to receive excellent feedback from Shelterbox for our contribution to help alleviate in some small way the Haiti earthquake disaster.

Chairman Donald MacLeod reported.

School Contacts:- Our contact with Cathkin High continued satisfactorily and it was hoped that we could soon show to the Club the video of the Homecoming and Dragons Den events.

Public Speaking Competition:- Thanks to considerable help from Bill Liggat, our Public Speaking Competition for a new Sir James Munn Cup was successfully held on 16th March 2010 in Stonelaw Parish Church Hall. With the team from Stonelaw High being judged the winners. Jim Fitzpatrick had arranged Judges from the Glasgow Speakers Club and had provided gifts in thanks for their services. The account for these would be passed to our Treasurer on his return from holiday. Donald had arranged the provision of a most suitable trophy in engraved crystal glass. He was also arranging the production of miniatures for the members of the winning team although this would put the cost over budget. Council assured Donald that our Treasurer would be most sympathetic and the Club could afford this over run. Muriel Munn had graciously presented the new trophy.

Club Fellowship Weekend:- Arrangements for this on 23-25April 2010 were now complete for a visit to Kevil House near Dunfermline. As traditional, the President will host a pre dinner drinks party in his room on the Friday and Saturday evening and Andy asked Donald to arrange a suitably large room if possible. Donald was also asked to try and organise some other activities for the weekend. In the absence of our President Elect someone else would have to be selected to run the usual kitty.

Rutherglen Library Connection:- Efforts would be continued to establish what further involvement we could provide to increase Rotary publicity in and be involved in the Rutherglen Library and their schools projects. It was understood that IPP Bill McIntosh was looking at an update to our plaque at the library’s Genealogy and Heritage Centre.

Interclub and Other Vocational Visits:- A visit to the Glasgow North and Bishopbriggs Club was to be arranged for a suitable Tuesday evening before the end of the Rotary year.

Because of the lack of time before the end of the Rotary year other Vocational outings that had been considered, to the Piping Museum, the Police Museum, and the Royal Yacht Britannia, a micro Brewery and or a Whiskey bottling plant were now likely only to be passed on to next year’s committee. The same consideration would be given to PP Stuart Kemp’s offer to arrange a visit to the Scottish Parliament, through his next door neighbour our local MSP James Kelly.

An appeal for support for the District "Young Chef" competition to be held at North Lanarkshire College East Kilbride in September had been received from George McGraw the Secretary of the East Kilbride Club. With our established contacts with Cathkin High this might be a distinct possibility and would be passed on to Donald’s successor for early action after the handover next July.

The Secretary advised that he had completed and sent off the RIBI form naming our voting delegates, for the RIBI conference in Bournemouth on 16th April, as President Andy, Robert Coleman and with President Elect Eddie as a possible substitute. Our delegates would have to register on arrival at Bournemouth to qualify for the reimbursement of travel costs from RIBI.

As normal the Club would provide £200 each to our voting delegates towards their other expenses.

President Elect Eddie reminded Council of the recent loss of his job and the fact that the new job he had been offered might make it impossible for him to carry out the duties of our President, next year. He should be able to provide a definite answer to this on his return from Hong Kong in 12 days time. Junior Vice President Barry Toshner was most reluctant to move up to the position of President at this time but Eddie suggested that Brian Williams might be persuaded. It was agreed that we would proceed with the AGM on 22/04/2010 on the assumption that Eddie could solve his employment problems and continue to become our President for 2010 – 2011 and Committee details on this basis would be issued as normal. Should Eddie be unable to continue a special Council meeting would be held at either Carnbooth House Hotel or at Eddie’s home on Thursday 13th May 2010 to agree the way forward.

President Elect Eddie Goldberg, Vice President Barry Toshner Treasurer Colin Stanfield,

Assistant Treasurer Robert Coleman and PP Stuart Kemp.

Minutes of the Council Meetings.

The Minute of the last Council meetings on 25th February 2010 had been circulated previously, primarily by electronic means, to all Council Members, and were approved without dissent.

Matters Arising.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Secretary’s Report.

Is attached as Annex 1.

In the absence of Treasurer PP Colin Stanfield and Assistant Treasurer Robert Coleman, there was no formal report. It was however understood that all of our financial affairs were in good order with healthy balances.There was some discussion regarding reimbursement due to IPP Bill and PP Ian for their costs in producing the taxi advert and posters etc for the Thanks for Life project. After much persuasion Bill would only agree to accept a cheque for £120 towards his designated charity and Ian refused any recompense. They were warmly thanked for these gestures and the Treasurer would be asked to arrange with Bill which charity should benefit.

In the absence of President Elect and Chairman of our Club Service Committee, Eddie Goldberg, there was no formal report.

It was agreed however that all Club Service responsibilities were being satisfactorily dealt with.

House :- The standard of our food continued to give concern. There was a distinct lack of variety in our choices and latterly most of the food seemed to be overcooked. Eddie would now be asked to write a formal complaint to the hotel expressing our concern and stressing that we felt that we were no longer getting value for money.

Speakers:- An excellent range of speakers continued to be provided by President Andy. Without in any way setting a precedent President Andy asked if we might consider a small donation to CHAS in recognition of the excellent speech we had recently received from Dr Peter Hughes. This being Peter’s favourite charity. A donation of £50 was agreed.

Reception & Attendance: - This continued satisfactorily. However concern was still felt regarding the security of our items in the hotel and Eddie would be asked to try and get the hotel to agree to letting us put a locker in the old cloakroom for these

Membership:- IPP Bill McIntosh reported that arrangements for our Recruitment Guest night on 25/03/2010 were progressing although there had been very poor response so far to the list circulated in the Club to ascertain the number of guests members would be bringing. It was suggested that we might consider now issuing formal invitations to Karen Munn who had previously seemed interested in joining plus Greig Douglas the architect who helped us with our Holiday Flat problems, Rotarian Derek Chambers the engineer working on the M74 extension, Anne Marie McNair the head mistress of Cathkin High and our Bank relationship manager Jan Nelson. The Secretary was also asked to try and contact the members of the now disbanded Shawlands and Blantyre Clubs. It was suggested that we might ask one of our computer experts, Stuart Kemp, if he could produce an invitation card for distribution to the members and these suggested guests. It was emphasised that we needed a good speaker for this evening and President Andy agreed to try to arrange this. It was reported that PP Ronnie Forrest had resigned from the Club due to pressure of businesses preventing him from regular attendance. This was accepted with much regret. Since Ronnie was one of our Account Examiners a replacement was required and PP David Paul agreed to take over this role.

Publicity: - Current publicity was still very satisfactory and President Andy was congratulated on getting continuing excellent support from the Rutherglen Reformer. It was also hoped to get considerable publicity from our efforts in the library and at Tesco’s to mark Rotary Week. It was also noted that our MSP had tabled a motion in the Scottish Parliament congratulating our Club on our charity efforts and in particular our contribution of Shelter Boxes for the Haiti earthquake disaster.

Web Site: - Web Master Brian advised that our Web site was now relatively up to date but more input was always required. PP Ian Wilson suggested that it might be attractive if we could have a Review of our year’s activities. Brian agreed to look into this but indicated that it could prove difficult

Sport & Entertainment:- It was under stood that all Entertainment and Sporting activities were satisfactory. PPs Phil and Lex would however be asked to try to resurrect the inter Club Challenge Cup competition even if it meant us challenging Cambuslang even if by rights they should issue the challenge.

Chairman PP Ian Wilson reported.

Holiday Flat :- PP Lex Colquhoun was still to organise a work party to go down to carry out some redecoration work etc in preparation for a start of guests on 4th April. The season will then continue until 17th October. Names of really deserving guests are still required. It was suggested that in addition to fitting new batteries, the driver’s instructions should be updated to stress the requirement for a weekly check on the Smoke and CO2 alarms.

Christmas Raffles:- Arrangements had still to be made for a presentation of our cheque to the National Autistic Society. It was also suggested that we should now make bookings for next years raffles. The committee should now consider which stores are to be covered and establish contact details so that bookings can be made.

Abbeyfield Grass Cutting:- PP David Paul asked if some one could arrange to hand over the Sit Upon mower to the company he had arranged to carry out the required overhaul. President Andy volunteered and was given the contact details and keys.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Race Night:- An excellent turnout had been achieved at the fund raising Race Night in St Columbkills on Friday 19/02/2010. We had cleared £1608 and PP David Paul advised that the Mory Wilson Trust would make this up to £2000. In due course efforts would be made to have a formal presentation of this to the "Help4Heroes" organisation and possibly have a speaker to tell us about this charity. The Secretary would now send letters of thanks to the main sponsors Munn’s and to St Columbkilles plus Pat Paul for the production of the Race Cards.

PP Phil Spence had now set provisional dates of 27/03/2010 or 10/04/2010 for our Sponsored Walks in the Callander area and was arranging a suitable venue for the associated fellowship lunch. The designated charity to benefit from this effort would be the Erskine Hospital.

Thanks for Life Charity Collection:-. Arrangements are now set for the collection at the Tesco Extra in Rutherglen on Saturday 27/02/2010. The Cambuslang and Dennistoun Clubs would be helping the manning of this collection. Secretary Brian had arranged the loan of 18 collection pails for a donation of £20 to the Glasgow Youth Choir. Tesco had agreed to the parking of PP Ian Wilson taxi bearing the "Thanks For Life" advert, in front of the store and IPP Bill was producing suitable Banners also advertising the charity. Secretary Brian had obtained another copy of the "Thanks for Life" DVD for possible showing on a Tesco display TV.IPP Bill was also arranging a display in the Rutherglen Library as part of our effort for this Rotary Week. We had so far received no response to our offer of "Thanks For Life" car stickers and the Secretary would now check that our flyer had been forwarded by the District Secretary The Reformer would also be asked to feature the Thanks For Life project during the week.

Landemer Day 12th June 2010:- Brian Williams had undertaken to arrange our usual Book Stall and shove 10p feature and the possibility of further attractions would be investigated. An appeal from the chair should now be made for books.

In the absence of Chairman PP Stuart Kemp his deputy PP Duncan McIntosh reported.

Our International Scholars Night on 18/02/2009 had been a considerable success and suitably impressed our MSP James Kelly who was in attendance. It was however noted with regret that our British Council representative Geoff Wooldridge was being made redundant as part of a major cut back which might leave no British Council presence in Scotland. This could produce difficulties in organising future Scholar’s evenings but Geoff promised to try and set up suitable contacts before he left.

We understand that our Euroschola candidate, Esther Shilliday from Cathkin High has now been to Strasburg and arrangements were being made by President Andy to have her speak to the club about her experience.

The committee was still trying to find a way to fund the provision of "Trade Aid" boxes. The committee would also still like to organise an international Wine Tasting evening but difficulties were being experienced in finding a suitable free date in the Kings Park Hotel. If this difficulty can be overcome it was hoped this might generate some minor funds but mainly create another opportunity to enjoy some fellowship. We had recently received details of a promotion advertising South African Wines and this would be examined as a possibility

We had and were continuing to receive excellent feedback from Shelterbox for our contribution to help alleviate in some small way the Haiti earthquake disaster.

Chairman Donald MacLeod reported.

School Contacts:- Our contact with Cathkin High continued satisfactorily and it was hoped that we could soon show to the Club the video of the Homecoming and Dragons Den events.

Thanks to considerable help from Bill Liggat, arrangements were now being finalised for our Schools Public Speaking Competition for a new Sir James Munn Cup on 16th March 2010 in Stonelaw Parish Church Hall. Teams are being provided from Carhkin, Fernhill, Trinity and Stonelaw. PP Jim Fitzpatrick had arranged for the Glasgow Speakers Club to provide Judges. It was noted that this competition should be based on the Rotary competition rules and details of these should be sought from the District Vocational Service chair, Jim Ross, to be passed on to the Judges and the competitors as soon as possible These rules might also provide some guidance on whether the competitors should set their own subject or we should. Donald was still investigating the provision of a suitable trophy and miniatures for the winners. It was suggested that Muriel Munn might be asked to present the new Sir James Munn trophy and as PP Jim Quigley was known to keep in touch with Muriel he would be asked to approach her about this.

After some discussion it was agreed to hold our Club Fellowship weekend on the 23-25April 2010 and Donald presented a number of alternative venues. Bearing in mind the need for a venue with adequate facilities at reasonable cost and within easy reach a decision was made to go to Kevil House near Dunfermline. Donald would now proceed with a provisional booking and a list would be circulated to establish firm support from the Club.

It was hoped during our "Thanks for Life" display in the library to establish what further involvement we could provide to increase Rotary publicity in and be involved in the Rutherglen Library and their schools projects. Together with updating our contribution to the Genealogy and Heritage centre established by our Club as part of its Millennium project

Interclub visits were still to be arranged for later in the year.

Other Vocational outings being considered were to the Piping Museum, the Police Museum, and the Royal Yacht Britannia, the, a micro Brewery and or a Whiskey bottling plant. PP Stuart Kemp had advised that he might be able to arrange a visit to the Scottish Parliament, through his next door neighbour our local MSP James Kelly.

An appeal for support for the District "Young Chef" competition to be held at North Lanarkshire College East Kilbride in September had been received from George McGraw the Secretary of the East Kilbride Club. With our established contacts with Cathkin High this might be a distinct possibility and would be passed on to Donald’s successor for early action after the handover next July.

The Secretary announced that Clubs were being asked to vote on the abolition of the Roll Call of Clubs at the District meeting on 10th March and asked for guidance. It was agreed to support this motion. Brian also appealed for support at the meeting and President Andy and IPP Bill indicated that they would try to attend

The Secretary advised that we only had until 1st March to register our voting delegates for the RIBI conference in Bournemouth on 16th April. President Andy indicated that he might try to attend and Robert Coleman had also volunteered to consider this. On this basis therefore the Secretary would send off the form naming these together with President Elect Eddie who it was thought might also attend as a substitute.

This would be held at the home of either the home of either Secretary Brian 106, Greenlees Road, Cambuslang

or President Andy 21, Kent Drive Burnside on 15th April 2010..

The meeting then concluded with a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Helen and Bill

1. All correspondence has been dealt with appropriately. RIBI and District magazines distributed plus forwarded as far as possible electronically, various Notices from District and others.

2. Council Meeting Minutes & Agendas issued to all Council members, mainly by E-mail

3. Attended to various apologies for attendance at meetings and requests for LOA. Issued updated list to President and our Attendance Officer John Woodley.

4. Web site:- Updated

5. Helped in Distribution of Christmas Puddings. (One Left and one not paid for)

6. Visited Tesco with President Andy to finalise arrangements for the "Thanks for Life – End Polio Now" collection.

7. Produced a timed sheet for volunteers for the Tesco Collection.

8. Produced a sheet for manning our Thanks for Life effort in the Rutherglen Library

9. Produced a sheet seeking possible attendance at our Guest night 25/03/2010

10. Followed up our Contacted our Daughter Club Cambuslang an the Dennistoun Club regarding their possible help with the "Thanks for Life – End Polio Now" collection.

11. Contacted Assistant District Governor John Waddel to obtain leaflets, posters and a DVD for our Tesco collection

12. Ordered a Past President’s jewel.

13. Updated Attendance Register and Run List Forms.

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Apologies.

President Elect Eddie Goldberg and PP Stuart Kemp.

Treasurer’s Report.

PP Colin Stanfield having now taken over the responsibilities of our Treasurer provided a very comprehensive report on the financial affairs of the Club from the figures prepare by our late Treasurer PP David Wilson. These had now been inspected by our Accounts Examiner PP Ronnie Forrest and approved for submission to OSCR as now required. This detailed establishment of our accounts would greatly assist our incoming Treasurer Robert Coleman to pick up the complexity of our financial affairs.

A copy of the abbreviated accounts is attached as Annex 2.

Finally Colin was pleased to report on the very prompt acknowledgement received from Shelterbox for our recent donation. It was just regretted that more general publicity had not been given to Shelterbox’s Rotary connection in the response to the Haiti disaster

Colin was warmly thanked for his work in picking up the details of our finances ably assisted by his wife Vera.

Club Service.

In the absence of President Elect and Chairman of our Club Service Committee, Eddie Goldberg, there was no formal report.

It was agreed however that all Club Service responsibilities were being satisfactorily dealt with.

House :- Despite complaints, the standard of food recently had slipped. It was suggested that we might accept a slight addition to the cost of our meal in return for a better menu and an improvement in quality It was however anticipated that any improvement would only last a short time and decided to continue with our policy of getting Eddie to keep complaining till the quality improved.

Speakers:- An excellent range of speakers continued to be provided by President Andy.

Reception & Attendance: - This continued satisfactorily.

Membership:- IPP Bill McIntosh. There were at present no prospective members in the pipeline. Greig Douglas the architect who helped us with our Holiday Flat problems was still to be approached as was Rotarian Derek Chambers the engineer working on the M74 extension. Our recent speaker Anne Marie McNair the head mistress of Cathkin High and our Bank relationship manager Jan Nelson might also be considered as possible members. Arrangements for our Recruitment Guest night on 25/03/2010 would now be made inviting these and any others to attend. A list would also be circulated in the Club to encourage members to bring guests. It was also suggested that we might try to contact the members of the now folded Shawlands and Blantyre Clubs to join us. We also still awaited a supply of the business cards suggested by PP Stuart Kemp, advertising the benefits of Rotary membership and inviting the recipient to attend a Club meeting. President Andy would chase up this supply.

Publicity: - Current publicity was still very satisfactory and President Andy was congratulated on getting continuing support from the Rutherglen Reformer.

Web Site: - Web Master Brian advised that our Web site was now relatively up to date but more input was always required.

Sport & Entertainment:- It was under stood that all Entertainment and Sporting activities were satisfactory. A question was raised concerning the whereabouts of the inter Club Challenge Cup, competed for between our selves and our daughter Club Cambuslang. It was thought that this was in the possession of PP Lex Colquhoun. This would be investigated and efforts made to find out who should challenge who and try to resurrect this fellowship competition.

Security of our equipment:- It was noted that although our items were insured, increased security must be organised. Eddie would be asked to continue chasing the hotel for permission to put a lockable cupboard in the old cloak room where these items were previously stored.

Community Service.

Chairman PP Ian Wilson reported.

Holiday Flat :- PP Lex Colquhoun had suggested a work party going down in late February to carry out some redecoration work etc in preparation for a start of guests in April. A CO2 alarm would be obtained and fitted at this time. Arrangements would be made by the committee for this and the redecoration. PP John Leslie was already preparing a list of possible guests and a list for drivers would be circulated.

Christmas Raffles:- This had raised £1477.82 and it was agreed that this would be rounded up to £1500 and a cheque presented to the National Autistic Society in due course

Abbeyfield Grass Cutting:- PP David Paul is attending to the winterisation and overhaul of our equipment ready for next year including a full overhaul of the Sit-upon mower.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Race Night:- Arrangements for the fund raising Race Night in St Columbkills on the last Friday in February (19/02/2010) following our usual format are well in hand. Sponsorship from Munns looks possible and a buffet by St Columbkilles is being arranged. It was agreed that a donation for this should be made. We are aiming for an attendance of approx 120 with tickets at £5.00 per head. The suggested charity to benefit was Help the Hero’s.

PP Phil Spence was still looking at possible Sponsored Walks in the Callander area and a suitable venue for the associated fellowship lunch. A date for this awaited finalisation of the date for our Fellowship Weekend to avoid a clash. It was suggested that since Polio eradication was now receiving extensive support that we should now direct the income from this event to a different charity and suggestions would be welcomed

Christmas Boxes:- PP John Leslie provided seven names of suitable recipients and Deliveries of boxes containing provisions and £50 Somerfield vouchers were delivered by a number of members organised by IPP Bill McIntosh.

Thanks for Life Charity Collection:-. Arrangements are being made for some form of collection at the Tesco Extra in Rutherglen on Saturday 27/02/2010. This may be by bag packing or merely collections at each till depending on what Tesco will allow.

PP Duncan McIntosh undertook to establish where suitable closed collection pails could be obtained and at what cost. PP Ian Wilson suggested asking Tesco if we could park his taxi bearing the Thanks For Life advert, in front of the store. We would ask for this. IPP Bill McIntosh suggested that he could produce banners with the Thanks For Life logo to display both at the store and at the library during the collection week. The Reformer would also be asked to feature the Thanks For Life project during the week commencing 22/02/2010. Our neighbouring Clubs of Cambuslang and Dennistoun had been ask if they would like to help with the collection and additionally the possibility of involving Cathkin High pupils was also being investigated. John Barr at the library was to be contacted to see if we could publicise this event by perhaps running a continuous DVD and having a Rotary presence in the library during this week. A list for manning would be circulated.

Landemer Day 12th June 2010:- Brian Williams had undertaken to arrange our usual Book Stall and shove 10p feature and had already booked two stalls. The possibility of further attractions would be investigated.

International Service

In the absence of Chairman PP Stuart Kemp his deputy PP Duncan McIntosh reported.

Arrangements for our International Scholars Night on 18/02/2009 at the Kings Park hotel, as part of our normal meeting, were being handled by PP Jim Bolton.

We have now paid the £400 fee for our Euroschola candidates, Esther Shilliday from Cathkin High to take part in this project. She will be going out to Strasburg in February. Contact with her will be maintained and she will speak to the club about her experience on her return.

The committee was still in favour of supporting the "Trade Aid" project providing boxes of basic tools to assist recovery in disaster hit areas. It did however depend on our raising funds to meet the approximately £800 cost. Ideas for a suitable fund raising activity were still being sought. The committee would also still like to organise an international Wine Tasting evening but difficulties were being experienced in finding a suitable free date in the Kings Park Hotel. If this difficulty can be overcome it was hoped this might generate some minor funds but mainly create another opportunity to enjoy some fellowship.

We had now very generously supported the Shelterbox project to help alleviate in some small way the Haiti earthquake disaster. Members of our club had also helped with a collection at East Kilbride Shopping Centre for this, and it was wondered if we could provide any further help. It was considered however that the uncertainty of the administration of financial donations and the now shortage of our charitable funds prevented us from doing much further but if funds became available they should be directed to Shelterbox which was providing practical aid.

Vocational Service.

Chairman Donald MacLeod reported.

School Contacts: -Our contact with Cathkin High in their Homecoming project had come to a successful end but provided excellent contacts to allow continued involvement with the young people at this school. These would be continued. It was hoped that we could show to the Club the video of the Homecoming and Dragons Den event in the near future.

The date for the Schools Public Speaking Competition for a new Sir James Munn Cup has had to be changed to

16th March2010 still at Stonelaw Parish Church Hall and the suggested subject to be put to the children was "Rotary".. Teams are being provided from Carhkin, Fernhill, Trinity and Stonelaw. PP Jim Fitzpatrick had been asked to approach the Glasgow Speakers Club for Judges. Donald was still investigating the provision of a suitable trophy. An alternative to the Trophy Centre was suggested to compare prices.

Arrangements for our March, Club Fellowship weekend were continuing for venues in either Dunblane, Creif, Gatehouse of Fleet or the Lake District. It was suggested that a sheet should be circulated in the Club as soon as possible to establish likely support.

The desire to increase Rotary publicity in and be involved in the Rutherglen Library and their schools project remained, and since the new £2m extension was nearing completion we needed to get involved soon. This possibly, presents an opportunity to update and re dedicate the featured, Genealogy and Heritage centre, supported by our Club as its Millennium project. It was also suggested that the library might be a perfect place to publicise the Rotary Thanks for Life project. (See the Community Service report above) It was noted with pleasure that PP Ian’s Taxi advert to reflect the Thanks for Life project was now almost passed by the necessary authorities and will be on show shortly. Interclub visits would be arranged for early in the New Year. Efforts must be made to ensure that both IPP Bill McIntosh and PP Ian Wilson are reimbursed for all expenditure involved in these provisions.

Other Vocational outings being considered were to the Piping Museum, the Police Museum, the Royal Yacht Britannia, the Scottish Parliament, a micro Brewery and or a Whiskey bottling plant. PP Stuart Kemp advised that he might be able to arrange the parliamentary visit, through his next door neighbour our local MSP James Kelly.

An appeal for support for the District "Young Chef" competition to be held at North Lanarkshire College East Kilbride in September had been received from George McGraw the Secretary of the East Kilbride Club. With our established contacts with Cathkin High this might be a distinct possibility and would be pursued.

AOCB.

An appeal had been received from a Tom Rutherford for funds for a Community project by the Rutherglen Princes Trust. It was felt however that our charitable funds were considerably stretched at present and regrettably we could provide no financial support at this time. The Secretary agreed to convey this message to Tom and at the same time see if he might like to speak to the Club about the Princes Trust and this project as one of our weekly speakers.

Date of next meeting:–

This would be held at the home of IPP Bill McIntosh

11, Clincarthill Road Rutherglen on Thursday 25th February 2010.

The meeting then concluded with a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Moira and Ian.

Annex 1

SECRETARY’S REPORT FOR COUNCIL 28/01/2010

Annex 2

Raffle :-

Thanks to the co-operation of Somerfield’s a further sale of tickets for our Christmas Raffle had been made yesterday and today. To show our appreciation to Somerfield’s an invitation had been issued to manager Darren Swan to attend our meeting and make the draw. It was hoped in due course to gain some coverage of this in the Rutherglen Reformer.

The first prize of £200 went to Elaine Lennox, of Salon 25, 25 Farmeloan Rd, Rutherglen; the second prize of £100 to Ms Elizabeth Muirhead Eastfield Rutherglen Tel No 01415839196 and the third prize to Vera Stanfield,

17, Peveril Ave., Burnside.

Without a current Treasurer we were unable to produce cheques for these prizes but it was reckoned that we had sufficient unbanked cash from our collection to cover these amounts. Robert Coleman who had very capably run this year’s raffle agreed to convert the coin and small notes from the collection into three prize envelopes and President Andy agreed to arrange presentation of these to the winners and to try and get photographs to add to the publicity being sought for this event.

Hotel Staff Gratuities :-

It was noted that we were due at this time to make payment to the hotel staff of their half yearly gratuities. Again without access to the Club Cheque book this would cause a difficulty. IPP Bill McIntosh generously agreed to make this payment and recover same from the Club Funds when these became available. Secretary Brian agreed to check the Council minutes and advise Bill of the amount agreed.

(Extract from Minute of Council 29th October 2009

There was considerable discussion about the level of gratuities paid to the Kings Park staff, since a meeting of the Club had indicated that some members felt that our current level of £400 per year was inadequate. It was noted that any major increase would have to result in an increase in our annual subscriptions and the present level of this was acting as a deterrent to recruitment. It was also noted that the staff numbered approximately 10 and they were more than happy to receive £20 twice a year. A compromise was finally agreed to raise the payment to £500 per year the first £25 a head to be paid at Christmas and a further review made prior to the £250 payment due at Glasgow Fair.)

The initial total amount to be paid this week as agreed is therefore £250.

Christmas Boxes for Deserving in the Community.:-

It had been established that we wished to give 8 boxes this year. These would contain goods to the value of £20 and a Somerfield Voucher for £50. Again IPP Bill McIntosh agreed to fund this provision until Club funds became available. Distribution and delivery of the boxes would be arranged by Bill and Andy calling upon the services of other members as required.

Thanks For Life Project.:-

It was noted that provisional designs for advertising this Polio Eradication project, on PP Ian Wilson’s taxi were now ready and only awaited approval of the Glasgow Authorities. Council was grateful for the effort put in by IPP Bill McIntosh and PP Ian Wilson in preparing this and agreed that the Club must cover any costs involved.

IPP Bill noted that part of the Rotary Publicity for this effort contained a logo which would make an ideal car sticker. Bill suggested that he could produce such stickers and if we could then sell these to members and friends at say £2 each this could raise funds for the effort and also publicise Rotary’s involvement.

Bill agreed to produce a flyer describing these stickers and Secretary Brian agreed that when this was available he could circulate this, through the District Secretary, to all the Clubs in our area to seek support..

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The Rotary Club of Rutherglen

Minutes of the Council Meeting held on 10^th December 2009

Present:

Vice President Barry Toshner, Assistant Treasurer PP Colin Stanfield and PP David Paul.

The Minute of the last Council meeting on 29/10/2009 had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Due to the absence on holiday the Secretary had nothing relevant to report.

Due to the sudden tragic death of our Treasurer, PP David Wilson, and the absence on holiday of Assistant Treasurer PP Colin Stanfield there was no financial report although it was understood that Club finances were still satisfactory.

Club Service.

President Elect and Chairman of our Club Service Committee Eddie Goldberg, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- It was felt that the standard of food recently had slipped. Eddie would speak to the management.

Speakers:- An excellent range of speakers continued to be provided by President Andy.

Reception & Attendance: - This continued satisfactorily.

Membership:- There were at present no prospective members in the pipeline. Greig Douglas the architect who helped us with our Holiday Flat problems was still to be approached. We also still awaited a supply of the business cards suggested by PP Stuart Kemp, advertising the benefits of Rotary membership and inviting the recipient to attend a Club meeting. President Andy would chase up this supply.

Publicity: - Current publicity was still satisfactory and President Andy was congratulated on getting the Reformer to produce an excellent profile of our Club in a recent edition.

Web Site: - Web Master Brian apologised for the fact that our web site was now somewhat out of date due to his recent absence on holiday. Efforts would be made to correct this over the Christmas period.

Sport & Entertainment:- It was under stood that all Entertainment and Sporting activities were satisfactory. The annual dinner having been a great success. President Andy was congratulated on his choice of speakers and the organisers were warmly thanked for their efforts. A question was raised concerning the whereabouts of the inter Club Challenge Cup, competed for between our selves and our daughter Club Cambuslang. It was thought that this was in the possession of PP Lex Colquhoun. This would be investigated and efforts made to find out who should challenge who and try to resurrect this fellowship competition.

Presidential Chain:- We had ascertained that to solve the problem of the name bar capacity of our Presidential chain it was possible to get a double ribbon to mount the name bars. President Andy was authorised to order this and then get the bars professionally transferred. It being noted that although this very valuable chains was insured, suitable security must be organised for this exercise.

Chairman PP Ian Wilson reported.

Holiday Flat :- PP Lex Colquhoun had remove the bedding, and closed down the flat for the winter. Including having the heating system professionally shut off and drained down. Occasional visits to the flat during the winter will be carried out to ensure that everything remained OK and a work party organised to get the flat ready for guests in the spring.

The need to have a hard wired smoke alarms fitted had been investigated but if we could prove that the existing alarms were satisfactorily tested on a weekly basis this was not necessary. It was however decided to fit a CO2 alarm in the flat.

Christmas Raffles:- Arrangements for this were now complete although we still had not received permission for a collection at M&S at Kingsgate East Kilbride.

Abbeyfield Grass Cutting:- This had now also finished for the year and no doubt PP David Paul would attend to the winterisation and overhaul of our equipment ready for next year. It was noted that the Sit-upon mower was now a good few years old and really needed a full and probably expensive overhaul. It was agreed that this was essential and approved.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Our Fun Quiz Night organised by Vice President Barry Toshner had been its usual success. The £500 proceeds going to Poppy Scotland.

Race Night:- This committee were organising a fund raising Race Night in St Columbkills on the last Friday in February (26/02/2010) following our usual format. Sponsors are still to be sought to maximise the income. The were also going to use tickets etc left over from last year and running things themselves rather than paying the cost of engaging professional presenters. The suggested charity to benefit was either Erskine Hospital or the Help the Hero’s project.

PP Phil Spence was still looking at possible Sponsored Walks in the Calandar area and a suitable venue for the associated fellowship lunch. Care would have to be taken to avoid a clash with our Fellowship Weekend usually held at this time.

Christmas Boxes:- PP John Leslie can provide names of suitable recipients and it was hoped to provide a mixture of goods and Somerfield vouchers. IPP Bill McIntosh undertook to arrange the deliveries the same as last year.

Chairman PP Stuart Kemp reported.

Arrangements for our International Scholars Night on 11/02/2009 at the Kings Park hotel, as part of our normal meeting, were being handled by PP Jim Bolton.

One of our, two candidates, Esther Shilliday from Cathkin High has been accepted for the Euroschola project. She will be going out to Strasburg in February next year. Contact with her will be maintained and she will speak to the club about her experience on her return.

The Rwanda project with our name sake Club in Victoria Australia has now stalled due to a lack of Foundation Funds from RI.

The committee was still in favour of supporting the "Trade Aid" project providing boxes of basic tools to assist recovery in disaster hit areas. It did however depend on our raising funds to meet the approximately £800 cost. Ideas for a suitable fund raising activity were still being sought. The committee would also still like to organise an international Wine Tasting evening but difficulties were being experienced in finding a suitable free date in the Kings Park Hotel. If this difficulty can be overcome it was hoped this might generate some minor funds but mainly create another opportunity to enjoy some fellowship.

Vocational Service.

Chairman Donald MacLeod reported.

School Contacts: -.President Andy reported on the very successful Homecoming project held by Cathkin and our involvement in attending some of the functions by excellent support from several of our members with their wives. We also provided judges (Phil and Donald) for their Art Competition which was won by our Euroschola candidate The Dragons for their Dragons Den event had been videoed by the school and it was hoped that in due course this video could be shown to the Club to let us see the contribution from PP Lex Colquhoun and our President. This renewed contact with a local school was most welcome.

The Schools Public Speaking Competition for a new Sir James Munn Cup has been arranged for Rotary Day 23rd February 2010 at Stonelaw Parish Church Hall and the suggested subject to be put to the children was "Rotary".. Teams are being provided from Carhkin, Fernhill, Trinity and Stonelaw. PP Jim Fitzpatrick had been asked to approach the Glasgow Speakers Club for Judges. Some discussion was had regarding the provision of a suitable trophy and it was agreed that the provision of a piece of Stuart Crystal suitably engraved with the Rotary Symbol and mounted on a base on which the winner’s names could be indicated could be considered. Donald was tasked with investigating this with a budget of up to £100.

Arrangements for our March, Club Fellowship weekend were to be continued in the New Year for venues in either Dunblane, Creif, Gatehouse of Fleet or the Lake District. It was suggested that a sheet should be circulated in the Club as soon as possible to establish likely support.

Our Fun and Games Night on 29/10/2009 had been a great success won by our daughter Club Cambuslang

The desire to increase Rotary publicity in and be involved in the Rutherglen Library and their schools project remained, and since the new £2m extension was nearing completion we needed to get involved soon. This possibly, presents an opportunity to update and re dedicate the featured, Genealogy and Heritage centre, supported by our Club as its Millennium project. It was also suggested that the library might be a perfect place to publicise the Rotary Thanks for Life project. Another suggestion was to possibly enlist the aid of local shopkeepers to place Rotary and Thanks for Life items in their shop windows then run a children’s competition to spot these items. It was also suggested that PP Ian’s Taxi advert might be updated to reflect the Thanks for Life project. All of these suggestions would be given early consideration.

Interclub visits would be arranged for early in the New Year.

Other Vocational outings being considered were to the Piping Museum, the Police Museum, the Royal Yacht Britannia, the Scottish Parliament, a micro Brewery and or a Whiskey bottling plant. PP Stuart Kemp advised that he might be able to arrange the parliamentary visit, through his next door neighbour our local MSP James Kelly.

It was not known how our support for the concluding item in our current involvement in Cathkin’s Homecoming event the sale of commerative tartan ribbons, was going but this would be looked into.

This would be held at the home of PP Ian Wilson

6, Strenabey Avenue, Burnside on Thursday 28th January 2010.

The meeting then concluded with a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Alison and George.

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The Rotary Club of Rutherglen

Minutes of the Council Meeting held on 19th November 2009

Present:

President Andy Cattanach, Vice President Barry Toshner, Assistant Treasurer, PP Colin Stanfield,

IPP Bill McIntosh, Secretary PP Brian Cole-Hamilton, PP Duncan McIntosh, PP Ian Wilson, PP David Paul and Donald MacLeod.

Matter Arising.

President Andy had received some update on what Cathkin High were looking for in support of their Homecoming Project and sought Council’s approval for the provision of the following prizes. The Dragons Den Event a first prize of £50 a second prize of £30 and a third prize of £20 a total of £100.

For the Art Competition a single prize of £50 was suggested.

This expenditure was approved.

Present:

Apologies.

President Elect Eddie Goldberg, Vice President Barry Toshner, IPP Bill McIntosh, PP David Paul.

Minutes of the Council Meetings.

The Minute of the meeting to discuss the Club Service Budget on 03/09/2009 plus the minutes of the last Council meeting on 10/09/2009, which included a full financial report and the minute of the brief meeting on 08/10/2009, had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

Matters Arising.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Treasurer’s Report.

Treasurer PP David Wilson with the help of Assistant Treasurer PP Colin Stanfield, reported on the satisfactory health of the Club finances and presented a financial report showing our balances at 30/09/2009. Copies were distributed and one is attached as Annex 1. David drew our attention to the Guaranteed Reserve in the Trust Fund Account and reminded Council that this was lodged on a six monthly basis. Although better interest could be obtained if lodged for a twelve month period this was deemed impractical and after discussion it was agreed to re invest it for a further six months on its maturity at the end of November. The actual total in this account was £4000 less than stated since we had now issued a cheque to Shelterbox for this amount. £2000 of this having been provided from our Mory Wilson Memorial Trust. It was reported that this cheque appeared to have gone astray in the current postal strike and on the advice of District it had been stopped. A replacement would be hand delivered to the District Secretary by our Secretary at the District meeting on 11/11/2009

There was considerable discussion about the level of gratuities paid to the Kings Park staff, since a meeting of the Club had indicated that some members felt that our current level of £400 per year was inadequate. It was noted that any major increase would have to result in an increase in our annual subscriptions and the present level of this was acting as a deterrent to recruitment. It was also noted that the staff numbered approximately 10 and they were more than happy to receive £20 twice a year. A compromise was finally agreed to raise the payment to £500 per year the first £25 a head to be paid at Christmas and a further review made prior to the £250 payment due at Glasgow Fair.

It was noted that we still had not received settlement for the insurance claim for the loss of our Rotary Bell. The secretary reported that RIB I had advised that a cheque had been raised on 02/09/2009 but had apparently been lost in the post. Due to the current postal disruption he had asked RIBI to make payment direct into our bank account but this had not as yet happened. He agreed to chase this up. Finally it was noted with pleasure that the value of our investments was up by approximately £30,000

Club Service.

President Elect and Chairman of our Club Service Committee Eddie Goldberg, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- All satisfactory.

Speakers:- An excellent range of speakers continued to be provided by President Andy.

Reception & Attendance: - This continued satisfactorily.

Membership:- There were at present no prospective members in the pipeline. PP Stuart Kemp circulated an innovative card that he had com across in his South African travels. This was of a business card size advertising the benefits of Rotary membership and inviting the recipient to attend a Club meeting. They were given to Rotary members to hand out whenever possible. It was agreed that this was an excellent idea and President Andy suggested that his son could produce these. He is so commissioned and it was further suggested that if these could be produced in time it might be a good idea to distribute them at the Christmas raffles.

Publicity: - Current publicity was still satisfactory but efforts will have to be made to join the RIBI initiative for mass publicity for Rotary Day on 23/02/2010

Web Site: - Web Master Brian asked again for feed back on the operation of this and any suggestions for additions or improvements.

Sport & Entertainment:- It was under stood that all Sporting activities were satisfactory. With regard to the Club Annual Dinner, now booked for Friday 20/11/2009, Our own John Paton had agreed to pipe in our top table It was agreed that as usual, invitations would be sent to the Presidents and partners of our Mother and Daughter Clubs and to all the widows of our deceased members. The secretary agreed to attend to this.

Other Matters:- The name bar capacity of our Presidential chain remains an issue for resolution and the secretary volunteered to ask the Rotary regalia suppliers for advice on this matter. (President Andy wished it made clear that the matter is not pressing and there was no proposal to remove names from the chain and that this option was only one of a number of notional ideas put forward at council. Furthermore any suggestions from members would be welcomed for consideration.)

Community Service.

Chairman PP Ian Wilson reported.

Holiday Flat :- This had now finished for this year having accommodated 80+ guests over 25 weeks with the addition this year of coverage for the October school holiday week. Arrangements would now be made by PP Lex Colquhoun to remove the bedding, and close down the flat for the winter. A suggestion had been made to shut off the heating and drain down the system as an anti frost precaution but this was deemed too complicated and impractical. For all the cost involved, what we will do is turn the heating down to an economical level. We would also try to organise occasional visits to the flat during the winter to ensure that everything remained OK. Thanks were recorded to PPs John and Lex for their work with the flat and it was noted that driver support had generally been excellent with mention being made that Donald MacLeod had in fact done several runs. President Andy pointed out that as a public facility we really needed to have the smoke alarms hard wired. This would be arranged.

Christmas Raffles:- The Secretary confirmed that we now had verbal agreements for our bookings for these from the Burnside store on 05/12/2009 and the Rutherglen Shopping Centre on 12/12/2009. He still however would require some one from this committee to make contact with the new M&S store at Kingsgate East Kilbride and provide him with contact details to make a written application for a booking there for 19/12/2009.Ticket printing awaited some detail of the charity featured. This would be the South Lanarkshire branch of the National Autistic Society. Andy would try to get some suitable promotional material for display at the raffle locations. PP George Alston agreed to arrange to take in the proceeds of the raffles and get Alison to arrange banking of same. PP David Paul had the tabards and volunteer sellers were being arranged by Robert Coleman.

Abbeyfield Grass Cutting:- This had now also finished for the year and no doubt PP David Paul would attend to the winterisation and overhaul of our equipment ready for next year. It was noted that the Sit-upon mower was now a good few years old and really needed a full and probably expensive overhaul. It was agreed that this was essential and approved.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Vice President Barry Toshner has advised that everything is arranged for our fun Quiz Night on Friday 30/10/2009. Indications are that the numbers will be approximately 100 and the charity to benefit will be Poppy Scotland.

Race Night:- This committee were still committed to organising a fund raising Race Night following our usual format This to be held probably in February or March. They are presently looking at possible venues and seeking sponsors to maximise the income. The were also going to use tickets etc left over from last year and running things themselves rather than the cost of engaging professional presenters. The suggested charity to benefit was either Erskine Hospital or the Help the Heros project.

PP Phil Spence was still looking at possible Sponsored Walks in the Calandar area and a suitable venue for the associated fellowship lunch.

International Service

Chairman PP Stuart Kemp reported.

Arrangements for our International Scholars Night on 11/02/2009 at the Kings Park hotel, as part of our normal meeting, were being handled by PP Jim Bolton.

The Life Straws project started by last year’s committee had now been finalised and our cheque for £2100 including the top up from one of PP David Paul’s charities had now been sent. Efforts would be made to establish where these life saving items were being sent.

Thanks to PP Duncan McIntosh’s contact with Cathkin High School, two candidates had been found for the Euroschola project. It was agreed that the Club could afford (2 @ £50) to put forward both of these candidates for the final District selection. Due to the postal disruption it was arranged that the required essay, the payment, and the school recommendation would be delivered to the District International chairman at the District meeting on 11/11/2009.

The Rwanda project with our name sake Club in Victoria Australia seems to have stalled and is now in abeyance.

The committee was still in favour of supporting the "Trade Aid" project providing boxes of basic tools to assist recovery in disaster hit areas. It did however depend on our raising funds to meet the approximately £800 cost. Ideas for a suitable fund raising activity were still being sought. The committee would also like to raise minor funds but mainly enjoy the fellowship of an international Wine Tasting evening but difficulties were being experienced in finding a suitable free date in the Kings Park Hotel.

Vocational Service.

Chairman Donald MacLeod reported.

School Contacts: -. Progress is being made with arrangements for a Schools Public Speaking Competition, primarily through the efforts of Bill Liggat, and contacts have now been established with four local schools. We also had an agreement from Stonelaw Parish Church to hold the competition in the church. Although there was probably insufficient time for us to hold a competition in time for a finalist to be entered into the District competition it was felt that we should still proceed and Council agreed to fund the provision of a suitable trophy in memory of our late honorary member Sir James Munn

Arrangements for our March, Club Fellowship weekend were progressing with venues in Dunblane, Creif, Gatehouse of Fleet and the Lake District being considered.

Donald is contacting local Rotary Clubs to issue invitations to send teams to compete in our Fun and Games Night on 29/10/2009. Planned games might include Scalectrics, Snakes and Ladders, Ludo, Video Racing, Dominos and Darts. It was pointed out that Darts might raise some Health and Safety issues.

The desire to increase Rotary publicity in and be involved in a Rutherglen Library and their schools project remained on hold awaiting completion of the library extension. Publicity for Rotary Day on 23/02/2010 was also being considered and suggestions so far were the raising of a Rotary flag at the Kings Park Hotel, putting posters advertising Rotary in the window of a vacant shop in the Main Street and or the Shopping Centre. The old Reformer office was also suggested as this was in view of a local webcam.

Interclub visits would be arranged for early in the New Year.

Other Vocational outings being considered were to the Piping Museum, the Police Museum, the Royal Yacht, the Scottish Parliament, and a bottling plant.

It was noted that Smooth Radio were currently running an auction type event to raise funds for the "Help the Heros" project and it was suggested that we might enter a bid for the visit by a party to the Tunnocks factory. A proposal was made that we might make an e-mail bid of £1000 for this. If our bid was unsuccessful it would cost us nothing but in the meantime provide us with considerable publicity. If we won we could raffle off places on this visit to off set the cost. This was approved

AOCB.

We were reminded us that it was our policy to invite newer members to attend Council meetings as observers. This would be acted upon.

Some discussion was had concerning the progression of our contact with Cathkin High school and what we were doing to support their Homecoming efforts. President Andy agreed to follow up our contact with Janice Landels to fix dates for our provision of judges for their art competitions and Dragons for their Dragons Den event. We also needed to establish if we were providing prizes for these events and if so what was required. Additionally the secretary agreed to put out lists for participation by members and friends in the St Andrews Night Supper and the sale of Homecoming Ribbons.

Date of next meeting:–

This would be held at the home of PP George Alston

22, Bradda Avenue, Burnside on Thursday 3rd December 2009.

The meeting then concluded with a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Vera and Colin.

Attached as Annex 2.

Present:

President Andy Cattanach, Vice President Barry Toshner, Treasurer, PP David Wilson, IPP Bill McIntosh, Secretary PP Brian Cole-Hamilton, PP Duncan McIntosh, PP Ian Wilson, PP Stuart Kemp and Donald MacLeod.

 

Matter Arising.

An appeal had been received from Shelter Box advising that all current stock of Shelterboxes had been dispatched to provide relief for those suffering from the Tsunamis, Typhoons and Earthquakes recently suffered in areas around the Pacific. Further aid was urgently required both for this emergency and to replenish stocks held for future natural disasters.

The Club had been shown a DVD publicising the Shelterbox initiative and the feeling of the membership was that we should support this effort. After some discussion those Club members present indicated a wish to ask Council to consider a donation of £2000.

PP Phil Spence indicated that the trustees of the Mory Wilson fund would also consider matching this donation.

At the end of our normal meeting a Council meeting was convened and the £2000 donation agreed. However it was not at this time known what the cost of a Shelterbox was and IPP Bill McIntosh thought that the cost was possibly £550 per box. He suggested therefore that our donation be rounded up to provide 4 boxes. This was agreed.

(It has subsequently been established from the Shelterbox Web Site that the average cost of a box is £490 so our £2000 donation will adequately cover the provision of 4 boxes.)

(Also since the appeal came to us via our District Secretary our cheque will be sent to him for onward transmission thus ensuring that District is fully aware of our contribution to this appeal.)

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The Rotary Club of Rutherglen

Minutes of the Council Meeting held on 10^th September 2009

17 September 2009

Present:

Apologies.

PP David Wilson, PP David Paul, PP Stuart Kemp and Vice President Barry Toshner

Minutes of the Council Meetings.

The minutes of the last Council meetings on 06/10/2009, had been circulated previously, primarily by electronic means, to all Council Members and subject to the following amendments were approved

International Service Report. Line 12 the figure should be $4000.

Vocational Service Report. Line 11 The spelling of the Rutherglen Provost's name should be Cleary.

Vocational Service Report. Line 18 Date for Inter Club Fun & Games night is now 19/11/2009.

The Table of Events and Committee Responsibilities, require amendment and the table below has been corrected

Matters Arising.

It was agreed that there were no other matters arising that would not be dealt with in the following reports and discussions

Treasurer’s Report.

Stand in Treasurer PP Colin Stanfield, reported on the satisfactory health of the Club finances and presented a financial report showing our balances at 28/08/2009. Copies were distributed and one is attached as Annex 1.

In reply to questions Colin advised that our Holiday Trust Account was for the running of our flat in Largs and had to be kept at a reasonable level to cover Direct Debits for things like electricity and Council Tax. Adjustments were then made as required from our main Trust Fund which in turn was topped up by the interest from the Mory Wilson Memorial Trust investments and any fund raising.

Colin reported that Treasurer David was hoping to return to attendance at future Council Meetings so this would probably be the last time he was required to stand in. He was most warmly thanked for his invaluable services as a link between Council and our Treasurer and his sound advice will be sorely missed by Council.

Club Service.

President Elect and Chairman of our Club Service Committee Eddie Goldberg, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- All satisfactory.

Speakers:- An excellent range of speakers continued to be provided by President Andy.

Reception & Attendance: - This continued satisfactorily.

Membership:- There were at present no prospective members in the pipeline..

Publicity: - Current publicity was still satisfactory but efforts will have to be made to join the RIBI initiative for mass publicity for Rotary Day on 23/02/2010

Web Site: - Web Master Brian As usual Brian stressed that his Web Master role was as an editor not a reporter and he thus relied upon being fed information for inclusion in our site.

Sport & Entertainment:- It was under stood that all Sporting activities were satisfactory With regard to the Club Annual Dinner. It had been feared that attendance at this event would be below the required 50 necessary to make this viable. A survey had been conducted to see if a change to a Saturday night might improve the numbers attending. In the event Friday turned out to be better supported and after some encouragement numbers had improved to an acceptable level.

Other Matters:- Eddie had investigated the possibility of putting a lockable cabinet in the hotel to securely store our items but the hotel could not provide us with the necessary space. Alternative thoughts on securing our equipment are sought.

Presidential Chain:- The only viable suggestion for shortening this to a manageable length was the removal of the bars of deceased Presidents. The question then was what to do with the removed bars. It was suggested that as part of our efforts to improve links with Rutherglen library we might ask them to mount on a wall a cabinet displaying these bars complete with a suitable inscription. This would however have to await the completion of the new extension to the library.

District Conference:- To be held in Glasgow 2-4th October 2009. Some support for this had been indicated with one or two members booking accommodation with the others attending on a daily basis. Eddie had asked all to down load the registration forms and then make their own bookings and payment of registration fees detailed on the booking form..

Community Service.

Chairman PP Ian Wilson reported.

Holiday Flat :- After due consideration the operation of our flat was being extended to the 18th October. Thus providing holidays over the school October week and accommodating 7 more guests. Some problems with the heating boiler had now been put right and maintenance with a reliable contractor arranged. Thanks were recorded to all the flat run drivers. We are also looking for an occasional cleaner to help maintain the flat in good condition. A request had been received, from a group running a similar flat in Largs for cancer victims and their families, for the use of our flat during the winter months when we are not using it. Before considering this further we will ask a representative from this organisation to speak to the Club and explain how this might operate.

Christmas Raffles:- The Secretary confirmed having written to Somerfields Burnside store asking for 05/12/2009 and the Rutherglen Shopping Centre on 12/12/2009. Somerfields have verbally agreed but a reply was still awaited from the shopping centre. No contact had yet been made with the new M&S store at Kingsgate East Kilbride and the Secretary awaited contact details in order to formally request a booking for 19/12/2009. It was noted with pleasure that our newer members were being involved in these raffles.

Abbeyfield Grass Cutting:- This continued satisfactorily with reasonable support from the Club for the cutting rota. Donald MacLeod’s indicated that his offer of a spare mower was still available but not really required at present other than as a reserve.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Our annual Fun Quiz night:- organised by Vice President Barry Toshner for Friday 30/10/2009, despite reservations was back at Cathkinbraes even although they were now charging for use of the premises. President Elect, Eddie offered to sponsor this night as part of the promotion of his new Carry Out restaurant, by paying this cost.

PP Phil Spence was still looking at possible Sponsored Walks in the Aberfoyle and Loch Ard area and this would be reported on later.

School Contacts:- Bill Liggat was enjoying his involvement with the schools on our behalf and this was welcomed.

International Service

In the absence of Chairman PP Stuart Kemp, his deputy PP Duncan McIntosh reported.

PP Jim Bolton had arrangements in hand for our International Scholars Night for 11/02/2009 at the Kings Park hotel as part of our normal meeting. Further progress awaited the arrival of the scholars.

With help from one of PP David Paul’s charities £2100 had now been sent for the purchase and distribution of the "Life Straws" project We now awaited some feed back regarding where these life saving items had been sent.

To further our participation in the Euroschola project, contact had been made with Cathkin School and early indications were that they would be helpful in identifying two suitable pupils for us to assess and then put forward our choice to District, The candidate together with their required essay and the school recommendation has to be submitted to District by 31/10/2009

The linked project with our name sake Club in Victoria Australia, to join them in a project in Rwanda had run into difficulties at their end and this was slowing down the project. We now await word from Australia that the project is going ahead and further information as to how our pledged $1000 contribution can be made to ensure matching funding from the Rotary International Foundation fund.

The agreed support for "Trade Aid Boxes" providing boxes of basic tools, to assist recovery in disaster hit areas now awaited us generating funds to meet the anticipated £800 cost.

Considerable discussion had occurred regarding possible fund raising but no definite decision made. Asking the Club to support a Silent Auction was still the primary thought.

Help from the Kings Park Hotel had been promised for the minor fund rising but mainly fellowship Wine Tasting evening but no date set as yet.

Chairman Donald MacLeod reported.

School Contacts: - While establishing contacts with Cathkin school for the Euroscola project, PP Duncan McIntosh had discovered that Cathkin seem anxious to establish firm contacts with our Club and are seeking help with their Homecoming project on 24-30/11/2009. This will raise funds for St Andrews Hospice and CHAS. It has been suggested that Rotary might help and support their St Andrews Night Supper being addressed by Dr Peter Hughes of Scottish Engineering and also that we might assist with their Art Competition and their running of a "Dragons Den" type of event. These suggestions deserve further study by our Vocational Committee and it is suggested that initially a meeting should be held between representatives of our Club and Janice Landels the head of home economics to progress this further. Concern was expressed that Cathkin was in our Daughter Club Clambslang’s area. This should not, however, cause any difficulty and indeed we should perhaps ask Cambuslang to assist.

Some slight responses had been received regarding our efforts to resurrect our Schools Public Speaking Competition for a trophy in memory of our late honorary member Sir James Munn. Bill Liggat was enthusiastically working on this and already obtained the agreement of Stonelaw parish church as a venue. Although it may be too late in the year to obtain winners of our competition, for entry into the District final, this should not deter us from going ahead and setting the basis for next year.

The desire to increase Rotary publicity in and be involved in Rutherglen Library and their schools project remained on hold awaiting completion of the library extension.

Efforts were continuing to select a suitable venue for our March Fellowship weekend and any suggestions would be welcomed.

Various interclub visits would be arranged probably now into next year.

It had been found that BAE Systems were no longer allowing Vocational visits as were the editorial and print works of the Glasgow Herald. Alternatives to these were being sought, one suggestion being the Mitchell Library.

Arrangements for our Fun and Games Night with neighbouring Clubs were being progressed now for 19/11/2009

President Andy reported that we had been asked to sponsor a candidate for a Group Study Exchange. This would involve no financial outlay, only a commitment to provide support for our candidate and if our candidate was successful, possibly an obligation to host a member of the reciprocal incoming GSE team from abroad. This would involve accommodation, transport and the arranging for our visitor to make Vocational visits appropriate to their profession. It was suggested that our delegates to the District Conference should make a point of talking to the incoming team from abroad who will be giving a presentation at Conference thus learning what these visits entailed. In the mean time Andy in his dual role of President and Speakers Secretary would arrange for this candidate Siobhan McFadden to speak to the Club and tell us more about her possible GSE trip. We understand that she is an English and Social Science teacher specialising in the teaching of autistics. This being most appropriate since Andy’s charity for the year is support and help for Autistics. Our sponsor ship of this candidate was agreed.

Despite this being his last official attendance at our Council Meetings PP Colin Stanfield generously volunteered to host our next meeting at his home,17, Peveril Avenue Burnside on Thursday 22nd October 2009.

The meeting then concluded with a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Helen and Bill.

Attached as Annex 2.

1. All correspondence has been dealt with appropriately. RIBI and District magazines distributed plus forwarded as far as possible electronically, various Notices from District and others.

2. Council Meeting Minutes & Agendas issued to all Council members, mainly by E-mail

3. Attended to various apologies for attendance at meetings and requests for LOA. Issued updated list to President and our Attendance Officer John Woodley.

4. Web site kept as up to date as possible.

5. Issued new Club Directory Cards and Membership Cards. Now in process of laminating these.

6. Passed to President Elect Eddie details for District Conference bookings.

7. On behalf of our Treasurer chased up receipts for Charity cheques issued.

8. Researched solutions to Presidential Chain problem.

9. Sent letters booking Somerfield’s and the Shopping Centre for our Christmas Raffle.

10. Provided a Scroll for Jim Munn’s Honorary Membership.

11. Attended and prepared a report on the last District meeting.

12. Researched the requirements for a Presidential Citation

13. Produced sheets to establish support for our annual dinner

14. Produced a sheet seeking support for Cambuslang’s GSE Presentation and encouraged attendance by Ian Wilson and Bill Liggat.

15. Persuaded a number of members to attend John Lloyd’s last Service at Croftfoot Parish Church,

16. Chased Cheque for Bell Claim.

Some amendments to these minutes were brought up at the Council Meeting on 10/09/2009

International Service Report. Line 12 the figure should be $4000.

Vocational Service Report. Line 11 The spelling of the Rutherglen Provost's name should be Cleary.

Vocational Service Report. Line 18 Date for Inter Club Fun & Games night is now 19/11/2009.

The Table of Events and Committee Responsibilities, require amendment and the  table in the minute below has been corrected

Present:

President Andy Cattanach, President Elect Eddie Goldberg, IPP Bill McIntosh, Treasurer Deputy PP Colin Stanfield, Secretary Brian Cole-Hamilton, PP Duncan McIntosh, PP Ian Wilson, PP Stuart Kemp, Barry Toshner and Donald MacLeod.

PP David Wilson, PP George Alston, PP David Paul and PP Jim Bolton

The minutes of the last Council meetings on 11/06/2009 and 30/07/2009, had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Stand In Treasurer PP Colin Stanfield, reported on the satisfactory health of the Club finances and presented a financial report showing our balances at 30/07/2009. Copies were distributed and one is attached as Annex 1. Colin commented on these figures pointing out that last year we had given a record £25.388 to charity, mainly Maggies. Despite this our Trust Fund remained healthy. Now that our dry rot problems with the flat were over, the Holiday Trust Account had now reverted to its regular figures. It was noted that the majority of the rot repair costs had been met by the Mory Wilson Trust Fund which although administered by Club Members was totally out with our accounts.

Colin reported that Treasurer David was still working on establishing an accurate Club Budget to confirm that the interim decision to keep our Subscription at £100 was viable. All of these subscriptions apart from two had now been received. The Secretary would E-mail a reminder to these two members both presently on extended leaves of absence.

It was also noted that the value of our Mory Wilson Investment had suffered from the recession but was gradually recovering to its present valuation of £193,335 compared to its start value of £250,000. This investment did however produce an annual income of approximately £11,000

Colin was warmly thanked for his invaluable assistance in helping our Treasurer and was asked to also pass on our thanks to Vera who had helped type out the figures and report.

President Elect and Chairman of our Club Service Committee Eddie Goldberg, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- All satisfactory. It was noted that the hotel seemed to have a new chef and this was resulting to some welcomed changes to our menus.

Speakers:- An excellent range of speakers continued to be provided by President Andy.

Reception & Attendance: - This continued satisfactorily. PP John Lloyd had now produced a new Club Directory

Membership:- There were at present no prospective members in the pipeline but IPP Bill in his new role of Membership Development Officer was working on this with approaches to Greig Douglas the surveyor who had assisted us with the flat rot repairs and Derek Chambers the Aberdeen member presently working on the M74 extension.

Publicity: - Current publicity was still satisfactory but efforts will have to be made to join the RIBI initiative for mass publicity for Rotary Day on 23/02/2010

Web Site: - Web Master Brian asked if the security feature in our web site was still working satisfactorily and was told yes. As usual Brian stressed that his Web Master role was as an editor not a reporter and he thus relied upon being fed information for inclusion in our site.

Sport & Entertainment:- It was under stood that all Sporting activities were satisfactory. An unsuccessful plea was made for any non bowler to attend the District Meeting on Wed 12/08/2009 to allow President Andy and the Secretary to enjoy the annual Club Bowling outing which clashed with this date. With regard to the Club Annual Dinner, now booked for Friday 20/11/2009, the attendance at last years dinner was giving rise to some concern. It was agreed that a sheet would be put round to establish as early as possible what this year’s attendance would be and to seek reasons for non attendance from those not participating.

Other Matters:- The generosity of our delegates not claiming the Club for expenses for attending the RIBI Conference in Edinburgh was noted although regret was expressed that a claim for travel expenses had not been lodged against RIBI This set a dangerous precedent.

Chairman PP Ian Wilson reported.

Holiday Flat :- This was operating satisfactorily. 54 guests over 26 weeks had already been accommodated and it was noted that we had a waiting list numbering some 13. In these circumstances and to meet a need for holidays during school breaks it was suggested that we consider continuing the operation of the flat over the October week. This would be discussed with the committee and PP John Leslie. Concern was expressed over the operation of our Gas Boiler. President Elect Eddie suggested taking out a contract with British Gas, however they might not take on our old boiler. This would be investigated. Although the majority of our guests were meticulous about cleaning the flat, minor concern had been raised by one guest re the cleaning and in particular the washing of towels. It was suggested that guest should be advised to include their own towels in the items they were asked to provide. The provision of a cleaning contract was discussed but it was deemed too complicated and unnecessary.

Christmas Raffles:- The Secretary was asked and agreed to make bookings for the Burnside store on 05/12/2009 and the Rutherglen Shopping Centre on 12/12/2009 however he would require some one from this committee to make contact with the new M&S store at Kingsgate East Kilbride and provide him with contact details to make a booking for 19/12/2009.

Abbeyfield Grass Cutting:- This continued satisfactorily with reasonable support from the Club for the cutting rota. It was understood that since IPP Bill had not been in attendance the problems with the Flymow and the belts on the Sit-upon had not recurred. It was not known if Donald MacLeod’s offer of a spare mower had been taken up.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

Our annual Fun Quiz night would be organised by Vice President Barry Toshner for /Friday 30/10/2009 and since Cathkinbraes were now charging for the use of their premises an alternative venue of St Columbkilles hall would be arranged.

PP Phil Spence was looking at possible Sponsored Walks in the Aberfoyle and Loch Ard area and this would be reported on later.

Chairman PP Stuart Kemp reported.

In Stuart’s absence on holiday PP Jim Bolton would again arrange our International Scholars Night for 11/02/2009 at the Kings Park hotel as part of our normal meeting.

Council had already agreed £1400 funding for the "Life Straws" project and PP David Paul had indicated that he might be able to round this up to £2000 from another charitable source. Once all funding was in place a suitable purchase will be made together with efforts to establish where these life saving items were being sent.

It was also agreed that the Euroschola project would be strongly considered and it was hoped that in combination with our Vocational Service Committee and our Youth Opportunities Officer PP Jim Fitzpatrick we could get our local secondary school to propose a suitable candidate. The candidate together with their required essay and the school recommendation has to be submitted to District by 31/10/2009

We had been approached by our name sake Club in Victoria Australia to join them in a project in Rwanda. They were committing $1000 to this and if we also contributed $1000 Rotary Foundation would match this giving total aid to the project of $2000. This support was agreed in principal and PP Jim Bolton would be asked to convey this decision to Victoria and establish the practicalities of this operation.

A further international project discussed was "Trade Aid". This provided boxes of basic tools to assist recovery in disaster hit areas. This was felt to be a most worthwhile effort supplementing the provision of Shelter and Disaster boxes. Each box costs approximately £800. The committee would very much like to support these two projects but appreciate that we should try to raise at least some of the funds required. They would therefore consider asking the Club to support a Silent Auction the organisation of which would be lead by this committee. The committee would also like to raise minor funds but mainly enjoy the fellowship of a Wine Tasting evening. There was no dissention form Council for these proposals and they would therefore be pursued further.

Chairman Donald MacLeod reported.

School Contacts: - PP John Lloyd had represented the Club at the Stonelaw Prize giving on Thursday 11/08/2009 but progress on definite contacts remained difficult. PP Jim Fitzpatrick in his role of Youth Activities Officer would be encouraged to develop further links with local schools particularly with a view to resurrecting our Schools Public Speaking Competition. If getting no where with the local schools an approach would be made to the South Lanarkshire Education Authority and perhaps enlisting the help of Provost Cleary. We were particularly anxious to resurrect the Schools Public Speaking competition and suggested creating a trophy in memory of our late honorary member Sir James Munn for this. Bill Liggat volunteered to help with this and could also involve Stonelaw Church in our efforts. If we wished to enter the winners of our competition into the District competition our team must be selected by end December for this competition to be held in the Reid Kerr College Paisley in February.

The desire to increase Rotary publicity in and be involved in a Rutherglen Library and their schools project remained on hold awaiting completion of the library extension.

Our Vocational Committee would be looking at arranging our Club Fellowship weekend at a suitable venue within 2 hours drive and set for some time in March.

Various interclub visits would be arranged to possibly Glasgow North & Bishopbriggs, East Kilbride and Helesnburgh combined with a visit to the Marina. Other Vocational outings being considered were to BAE Systems at South Street and a Micro Brewery and bottling plant in Strathaven. Outings to Go Carting and Paint Balling were also being considered but it was pointed out that the average of our members might limit participation in these.

This committee would also arrange the Fun and Games Night with neighbouring Clubs for 29/10/2009

President Andy suggested that it would be worthwhile to compile a list of Club events throughout the year together with a note of which committee had responsibility for each. This produced the following provisional list.:-

This would be held at the home of IPP Bill McIntosh

11, Clincarthill Road, Rutherglen on Thursday 10th September 2009.

The meeting then concluded with thanks to those retiring from our Council at this time and a vote of thanks to President Andy for his chairing of the meeting and for the hospitality provided by Anne and Andy.

It was noted however that since Council Meetings usually followed our weekly meal there was no need for other than coffee and biscuits.

Attached as Annex 2.

IPP Bill McIntosh, Treasurer PP David Wilson, PP David Paul, PP Stuart Kemp, and PP George Alston.

Present:

Apologies.

PP David Wilson, PP Eddie Goldberg, PP Stuart Kemp and Barry Toshner.

Minutes of the Council Meetings.

The minutes of the last Council meeting on 07/05/2009, had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

Matters Arising.

It was agreed that there were no matters arising that would not be dealt with in the following reports and discussions

Treasurer’s Report.

Stand In Treasurer PP Colin Stanfield, reported on the satisfactory health of the Club finances and presented a financial report showing our balances at 29/05/2009. Copies were distributed and one is attached as Annex 1. Colin reported that with Treasurer David’s hospitalisation it had not been possible to prepare a Budget for the coming year normally approved by this Council meeting and then presented to the Club at the Assembly. In his discussions with David it had however, been established that we should be able to keep the current subscription of £100 for next year and it was agreed, explain and present this to the Club at the Assembly.

Since it was at this meeting that we traditionally agreed the distribution of our funds to various charitable causes Colin reported that we had already given this year some £23,000 due partly due to the finalisation of our extraordinary giving to Maggies and the £1,500 proceeds of our Christmas raffles going to Yorkhill children’s Hospital. There was however still room for further giving and after discussion the following were agreed.

The proceeds of our Race Night (£2,000) and the Sponsored Walk (£400) i.e.

£2,400 to help meet the Gates Foundation Challenge for Polio Plus.

£1300 already agreed for the purchase of Life Straws. PP Bill McIntosh to arrange for this purchase.

£500 to go to help the establishment of a Cambuslang branch of the Haven.

£200 to go to Cathkin Autistics. President Elect Andy to arrange. This being in part the President’s favoured charity for next year.

£200 £100 each to continue our usual support to the ROPWC and CARROT.

£100 to go to a local girl undertaking a charitable work placement in Madagascar.

£100 to the 113 Scouts Centenary project and

£50 sponsorship for a Sahara Trek in aid of Parkinson’s.

£4,850 in total.

Other charities discussed were Mercy Ships, Shelter Boxes and a Breast Cancer Appeal but these would be left for consideration later. Finally it was decided with regret that we could not support an individual in his sporting aims as this was out with our normal terms of support.

In due course the Treasurer team and the Secretary would attend to the distribution of these donations.

Attached as Annex 2.

President Elect and Chairman of our Club Service Committee Andy Cattanach, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- All satisfactory although it was noted that the hotel could not give us extended use of our room next week which would put time pressure on the conduct of our Assembly. It was however agreed that to mitigate this we would arrange a 5.30 start. Speakers:- An excellent range of speakers continued to be provided by President Bill. Despite the fact that we normally do not have speakers in July because of reduced attendances since holidays were now spread throughout the year this practice was no longer relevant and Andy had booked some speakers during this month.

Reception & Attendance : - This continued satisfactorily.. LoA requests from PP Colin Stanfield 18/06 to 02/07/2009 and John Woodley 18/06 to 16/07/2009 all dates inclusive were approved. It was agreed to extend unlimited medical LoA to PP Jim Munn PP John Lloyd is just awaiting the induction of a new member before producing the new Club Directory. Our newest member Bill Liggat had now agreed to become an assistant to our Attendance officer John Woodley.

Membership:- It was noted, that there had been no objection to the 7 day letter in respect of Robert Coleman and it was agreed to have him inducted into membership either next week 18/06/2009 or prior to the Presidential handover on 25/06/2009

Publicity: - Current publicity was still satisfactory the Reformer having excellently covered our symbolic presentation to Maggies and the unveiling of IPP Ian’s taxi advert. We had also received from District a Press Release Pro Forma to assist with the possible presentation in our local paper of our new President to the local community after the handover on 25/06/2009.

Web Site: - It was noted that our Web Site had again suffered entry problems. These had been corrected but had resulted from some corruption in the file held on the Secretary’s computer. It was hoped to resolve this shortly. President Elect Andy suggested that for security and other reasons we might consider the provision of a dedicated lap top computer for Rotary business but mainly to run our Web Site. This would be considered

Sport & Entertainment:- PP Phil Spence had won the Annual Golf competition for the Tod Cup with PP Lex Colquhoun collecting the Booby. The golf competition for the President’s Shield was progressing. Arrangements for our annual bowling competition for the Munn Cup have now been made by IPP Ian Wilson for Wednesday 12th August 2009.

Other Matters:- RIBI Conference in Edinburgh 24 – 26/04/2009 President Bill and President elect Andy had still to submit their expenses. The Club traditionally meeting the cost of registration, meals (MacDonald’s Big Macks) and travel. Travel costs should be recovered from RIBI in due course.

Now that it had been agreed to hold our Annual Dinner on a Friday night to save cost, a date of 20/11/2009 had been booked..

Community Service.

Chairman PP David Paul reported.

Holiday Flat :- This was operating satisfactorily with guests booked to the end of the season and the drivers list OK. The proceeds of our Landemer Day, Book Sale on 13/06/2009 will be allocated to the cost of running our Flat.. Alternative means to raise money at Landemer Day were discussed, a Coconut Shy being suggested. However it was deemed that we had insufficient time to find out if our stall would provide enough room and to get all the required items to set this up.

Cartland Bridge outing, on 20/05/2009, had been a considerable success despite the travel delays caused by a major fire in Wishaw. It was also felt that as usual we had been unable o find the really deserving for this outing

Christmas Raffles:- David suggested that this might be an ideal opportunity to find deserving cases for our Holiday Flat and Cartlandbriddge outing It was agreed that we would repeat our raffle collection this year with one day collections at the Burnside store on 12/12/2009 and the Rutherglen Shopping Centre on 18/12/2009 It was also understood that a new M&S store would be opening at Kingsgate East Kilbride and this might also be included. Nearer the time appropriate bookings would be made

Abbeyfield Grass Cutting:- This continued satisfactorily with reasonable support from the Club for the cutting rota. There was presently a problem with the Flymow and the belts on the Situpon mower but David was working on this. Donald MacLeod indicated that he knew of a spare mower and arrangements were made to get this to David for servicing before putting it to use. Brian again asked for a copy of the rota for this service to put on the web site to remind members of their commitment.

School Contacts :- This continued to be a problem but PP John Lloyd would be attending the Stonelaw Prize giving on Thursday 11/06/2009 to present our usual Book Token prizes and hopefully re establish contact with the school. Further links with local schools connected with a project being set up with the Rutherglen Library awaited the completion of the new library extension. It was also hoped that this would renew and establish our Rotary presence in the library.

IPP Ian suggested that with his taxi we could become involved in the annual Taxi Drivers outing for kids. This being an ideal opportunity to publicise Rotary, while helping deserving children.

Rutherglen Carers:- Our provision of a taxi service for this group continued satisfactorily and within budget.

CARROT:- A representative from the Club had attended the recent AGM of this group and it was noted that they were seeking help with a grant aided conversion of their out put to MP3 format and also more readers were required.

International Service

Chairman PP Duncan McIntosh reported.

The "Life Straws" project still awaited a response from RIBI and a supply of promotional packs. However now that funding had been confirmed by Council, efforts would be made to chase this up so that next year’s committee could run with this project.

It was also agreed that the Euroschola project would be strongly recommended to next year’s committee for support.

Arrangements for our visit to the Edinburgh International Tattoo on14/08/2009 had now been finalised

Chairman PP George Alston reported that thanks to IPP Ian Wilson, the fellowship sponsored walk round the Millennium Wheel at Falkirk had now taken place. Despite the poor support from Club members, £380 had been raised for Polio Plus. It was suggested that a change of date and venue might allow for better participation

if we repeat this venture next year.

PP Duncan McIntosh asked for guidance re the President Elect’s aims for next year. Andy explained what he intended putting forward for approval at our Assembly next week and this received the approval of Council.

Basically his plan was to continue with our usual programme of events with emphasis on fun and fellowship coupled with a drive for recruitment and to follow the new RI theme "The Future of Rotary is in Your Hands".

It was hoped that we might repeat our "Fun and Games" night with neighbouring Clubs, have several inter Club visits and also continue our support for Fiona Marra’s "Let Us Shine Africa" project.

Monthly committee meetings would continue at our normal meetings on the first Thursday in the month but efforts would be made to resurrect having some committee meetings in member’s homes. Andy’s Presidential support for a charity this coming year would be directed to a local Autistic Society called Trialogue.

RIBI and District were still trying to push support for the Scottish Government, "Home Coming Scotland" project, encouraging visits home to Scotland during the coming year by ex pats and perhaps we might look at supporting this in some way

This would be the first full meeting of the new Council and would be held at the home of the then President Andy Cattanach, 21, Kent Drive, Burnside on Thursday 6th August 2009.

The meeting then concluded with thanks to those retiring from our Council at this time and a vote of thanks to President Bill for his chairing of the meeting.

1. All correspondence has been dealt with appropriately. RIBI and District magazines distributed plus forwarded as far as possible electronically, various Notices from District and others.

2. Council Meeting Minutes & Agendas issued to all Council members, mainly by E-mail.

3. Attended to various apologies for attendance at meetings and requests for LOA. Issued updated list to President and our Attendance Officer John Woodley.

4. Web site News page etc updated. Plus the addition of the Logo for the 2009 – 2010 year.

5. I have now received renewal of our Lotteries Licence.

6. Again chased up our previously ordered New Member Packs but these are still awaited.

Minutes of the Council Meetings.

The minutes of the last meeting on 28/03/2009, had been circulated previously, primarily by electronic means, to all Council Members and were approved without dissent.

Matters Arising.

There was discussion regarding the loss of our Rotary Bell and agreed that a claim against the RIBI insurance should be considered. This would require a valuation for the bell and President Bill agreed to establish the cost of the replacement already in hand. We would also seek to clarify if this item was covered as an item of regalia and what policy excess involved.

President Bill and IPP Ian were warmly thanked for waiving the costs involved in providing a symbolic cheque for our donation to Maggies and also the provision of the advert on Ian’s taxi. Publicity for this effort was in hand

Treasurer’s Report.

Treasurer PP David Wilson, with the assistance of PP Colin Stanfield, reported on the satisfactory health of the Club finances and presented their financial report showing our balances at 30/04/2009. Copies were distributed and one is attached as Annex 1.

David drew attention to the Halifax Guaranteed Reserve which he had reduced from £25,000 to £20,000. The £5,000 being transferred into the Club Trust Fund. David also informed Council that we had received £5,000 from the Mory Wilson Trust.

£3,000 of this had been transferred into our Holiday Trust Fund to meet current expenditure on our holiday flat.

Attached as Annex 2.

Club Service.

President Elect and Chairman of our Club Service Committee Andy Cattanach, presented his report.

It was agreed that all Club Service responsibilities were being satisfactorily dealt with.

House :- Recent meals had been satisfactory with exception of the salads. The management had been asked to look at this aspect.

Speakers:- An excellent range of speakers continued to be provided by President Bill. Andy indicated that he would continue the precedent set by IPP Ian and President Bill of arranging speaker for next year

Reception & Attendance : - This continued satisfactorily. PP John Lloyd is just awaiting the induction of a new member before producing the new Club Directory.

Membership:- It was noted, with pleasure, that Bill Liggatt had now been brought into the Club. The Guest Night for potential new members and the excellent Ladies Night had been a considerable success with a good number of guests and it was hoped that we might now follow up these contacts with a view to further recruitment. Other suggestions for recruitment were discussed and agreed to be followed up. Efforts would be continued to try and persuade Derek Chambers to transfer to our Club while he is working on the M74 project. The Secretary had established the transfer arrangements and these should pose no problem.

Publicity: - Current publicity was covered under Matters Arising but we must maintain this momentum

Web Site: - It was noted that our Maggies donation had been reported in the District Web Site and a link was available from our site. The major addition to our site was the publication in our Site of the Council and Committee Lists for the 2009 – 2010 year.

Other Matters:- RIBI Conference in Edinburgh 24 – 26/04/2009 President Bill who had been accompanied by President elect Andy gave a brief resume of the business effected. The major items being some tightening of the rules concerning presentation of accounts and a reduction from 10 to 7 days notice to members concerning a possible new member. Regrettable it now appeared unlikely that we would have any representation at the RI Convention in Birmingham on the 19 - 21/06/2009

Sport & Entertainment:- PP Phil Spence was proceeding with the arrangements for the annual golf competitions for the President’s shield and the Tod Cup. Arrangements for our annual bowling competition for the Munn Cup are being made by IPP Ian Wilson with a probable date of 12 or 19 August 2009.

Now that it had been agreed to hold our Annual Dinner on a Friday night to save cost, a firm date would now be booked..

Community Service.

In the absence of Chairman PP David Paul PP Colin Stanfield reported.

With regard to the Christmas Raffles, the £1452 raised to £1500 for Yorkhill Children’s Hospital would be specially presented at our meeting on 28/05/2009

Holiday Flat :- Thanks to the work carried out by PP John Leslie and PP Lex Colqhoun our flat was now in full operation

We were reminded that the proceeds of our Landemer Day, Book Sale on 13/06/2009 should be allocated to the cost of running our flat and President Bill confirmed that a stall had been booked. He would now appeal for books at future meetings.

Abbeyfield Grass Cutting:- PP David Paul had serviced all of the equipment and cutting was now underway. Brian asked for a copy of the rota for this service to put on the web site to remind members of their commitment.

Arrangements for the Cartland Bridge outing, now on 20/05/2009, to avoid a clash with the District Assembly meeting, continue satisfactorily under the guidance of PP Nigel. It is anticipated that we would have 19/18 guests.

It was noted that District were organising a Concert in Braehead in support of Maggies and as a memorial to Immediate Past District Governor Drew Hughes’ wife Sheila. Regretably support for this was still minimal with only two of our newer members going.

Chairman PP Duncan McIntosh reported.

The Race Night in St Columbkiiles hall, on Friday 3rd April 2009 had been a considerable success raising in excess of £2,000 thanks to all the help from several Club members and President Bill obtaining major sponsorship. Although we had, as a result of an appeal from District Governor Catherine Stewart, agreed to allocate this to help with Foundation’s Polio Plus effort it was suggested that since our sponsored walk was also to go to this cause we might reconsider this decision and allocate this to another international project such as Life Straws.

The "Life Straws" project still awaited a response from RIBI and a supply of promotional packs.

Those of us who visited the Largs Rotary Club recently were very impressed by the talk given by the Euroschola they had sponsored and it was suggested that next year’s committee should once again try to become involved in this project.

Arrangements for our visit to the Edinburgh International Tattoo on14/08/2009 had now been made for a party of 36. A bus had been arranged and a restaurant booked

On behalf of next year’s Committee, Secretary Brian would be asked to firm up bookings. For our annual Christmas raffle.

Chairman PP George Alston reported that thanks to IPP Ian Wilson, arrangements were proceeding for our sponsored walk on 23/05/2009 at the Falkirk Wheel. Attendance and sponsorship would be encouraged from the Chair over the next few weeks. It was hoped to have a turn out of approximately 20/30 Rotarians and friends for this fun day out.

Our annual Fellowship Weekend for 27-29/03/2009 at the Borrowdale hotel on Derwent Water organised by PP Lex Colquhoun was a considerable success blessed with great company and good weather

Although further discussion regarding an other, inter club visit, had taken place it was felt that it was too near the end of our year to drum up much enthusiasm for this.

It was noted that the next District Council Meeting would be the Assembly on 13/05/2008 at the Erskine Bridge Hotel and stressed that as this was the most important of the District meetings a good attendance from Officers and Committee Chairs was sought.

It was proving difficult to create support for the Scottish Government and the Rotary backed, "Home Coming Scotland" project, encouraging visits home to Scotland during the coming year by ex pats. Perhaps further information and guidance might be forthcoming from the District Assembly

Our annual Ladies Night on 21/05/2009 was a great success the choice of speakers (Irene & Julie Birkett from Glickman’s Sweets) ideal and all sweet tooths in the Club well satisfied. Some potential new member had also been invited and it was hoped that these contacts could be followed up.

A plea had been received from our Paul Harris senior members. While acknowledging the success of our monthly Committee meetings after our meal, they requested that occasional where possible, Committee meetings be held again at our homes to improve the fellowship of these meetings and the opportunity to meet spouses of members. Assistant District Governor Ian Mills who was present at our last Committee night endorsed the effectiveness of our Committee meetings but commended occasional meetings in member’s homes.

It was also noted that during the last couple of years Council meetings have been too often held at the home of the President and these should be shared out throughout the Council where possible.

This would be the Joint Council meeting involving both the old and new Councils. Because of the increased numbers, this would be held in the Kings Park hotel after our regular meeting on Thursday 11th June 2009. The Secretary would be asked to arrange with the hotel for longer occupancy of our meeting room on this occasion.

NB. In order to maintain the correct continuity, this date was swapped with the date for our Club Assembly. This should now allow Committees to meet and decide their policy for the coming year prior to presentation to the Joint Council on 11/06/2009 for formal approval then be advised to the Club at the Club Assembly on 18/06/2009.

The meeting then concluded with a vote of thanks to President Bill for his chairing of the meeting and for the hospitality afforded by Vera and Colin.

1. All correspondence has been dealt with appropriately. RIBI and District magazines distributed plus forwarded as far as possible electronically, various Notices from District and others.

2. Council Meeting Minutes & Agendas issued to all Council members, mainly by E-mail.

3. Attended to various apologies for attendance at meetings and requests for LOA. Issued updated list to President and our Attendance Officer John Woodley.

4. Web site News page etc updated. Plus the addition of the Logo for the 2009 – 2010 year.

5. I have again chased renewal of our Lotteries Licence but still await receipt of a licence

6. Issued invitations to our Ladies’ night

7. Chased up our previously ordered New Member Packs but these are still awaited.

8. Distributed an agenda for the District Assembly.

9. Electronically updated the District Data base with the details of all Officers and Committee Chairs for the 2009 – 2010 year.

10. Distributed a Press Release with photos by President Elect Andy, to Bob Tomlinson and Roberta Gaitan at District plus the Reformer, Sunday Post, The Herald and the Daily Record, concerning the presentation of a symbolic cheque to Maggies and the unveiling of IPP Ian’s Taxi.

11. Reminded President Elect Andy that traditionally we had at this time a Rotary Church Service at John Lloyd’s Croftfoot Parish Church. This was particularly important this year as it would probably be John’s last year as a serving minister.

12. Took a minute of the Club AGM on 23/04/2009 and published this on our Web Site.