ROTARY CLUB OF RUTHERGLEN - COMMUNITY SERVICE COMMITTEE

MINUTE OF MEETING: 3 SEPTEMBER 2009

 

PRESENT: David Paul (Depute Chairman), Lex Colquohoun, John Leslie, Brian Williams and John Woodley

APOLOGY FOR ABSENCE:: lan Wilson, Phil Spence, Barry Toshner

1. HOLIDAY FLAT, LARGS. The season has been extended to 18 October, enabling a further seven people to be
    accommodated. Thanks tendered to all drivers this year.

    Gas boiler has been examined and a local firm employed for maintenance.

    A replacement lock is required on the kitchen window. Also a cleaner to be employed for occasional work.

    N.B. A Request has been received from the Rotary Club of Largs for use of the flat during the

     winter months and it is hoped this will receive positive response when taken to the next Meeting of COUNCIL.

 

2. CONTACT WITH STONELAW HIGH SCHOOL. In the absence of lan Wilson it was agreed to continue
    this matter at the next meeting of Committee.

3. ABBEYFIELD GRASS CUTTING Subject to rain this continues satisfactorily.

4. TAXI SERVICE FOR RUTHERGLEN CARERS.(Lex Colquhoun) Nothing further to report.

5. ARRANGEMENTS FOR CHRISTMAS RAFFLE (Robert Coleman/Phil Spence)
    Club Secretary has written for permission to collect at Somerfield, Burnside and at Rutherglen Arcade.
    Query about M & S at Kingsgate, East KiIbride (if open)

    Charity: The National Autistic Society - local Group, South Lanarkshire

    N.B. Confirmation of Dates: 27 - 28 NOVEMBER and 4 - 5 DECEMBER


6. QUIZ (Barry Toshner) Previous suggested venue alread1booked and not available.

 

AOCB Items mentioned in Minute 6 August: Scottish Homecoming event?
Update of Rutherglen Library link: Suggestions for sponsored walks - to be continued.
To be considered Committee meeting in members' houses from time to time.

NEXT MEETING: THURSDAY 2 OCTOBER.

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Minutes of the Community Service Committee

of

The Rotary Club of Rutherglen

Held at Rutherglen on 4th September 2008

Present - David Paul (Chairman), Donald McLeod (Vice Chairman), Colin Stanfield, (Secretary), Nigel Allon, John Lloyd, Brian Williams and John Paton

 

Apologies were received from Jim Quigley, Eddie Goldberg and Richard Wallace

 

Christmas Raffle – David to confirm that Jim Quigley (or Brian Cole-Hamilton) will be writing for permission to hold our Christmas Raffle at Somerfield, Rutherglen Town Centre and Tesco. The suggested dates would be Saturday 29 November or 6 December.

 

Cartland Bridge Outing – Nigel confirmed that he would contact Cartland Bridge Hotel early next year to make arrangements for the annual outing.

 

Abbeyfield Grass - David confirmed that this season’s grass cutting was coming to an end.

 

Book Sale – Richard Wallace will be making the necessary arrangements on his return from Australia.

 

Rutherglen Carers – The current arrangements are operating satisfactorily.

 

Holiday Flat – Lex Colquhoun and John Leslie will continue with the current arrangements.

 

Burnside Railway Station – Brian will contact Malcolm Piggot regarding maintenance of the flower tubs on the platform.

 

Fund raising – John suggested having a ceilidh to raise money. David will table this matter at the next Council meeting. The alternative of a Silent Auction or a Race Night would also be discussed.

 

Stonelaw High School – Contact to be made with the Head Teacher and the Careers Teacher to discuss a Mock Interview and Careers evening.

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Minutes of the Community Service Committee

of

The Rotary Club of Rutherglen

Held at Rutherglen on 3rd July 2008-07-08

Present: David Paul (Chairman), John Lloyd, Richard Wallace, Nigel Allon, Jim Quigley, Donald Macleod and Brian Williams.

Apologies were received from Colin Stanfield and Eddie Goldberg.

The Minutes of the meeting held on 5th June 2008 had been circulated and were approved.

Christmas Raffle. Jim Quigley advise he was happy to be in charge and he was asked to tie up date(s) with the venues used last year. David advised he would tackle Tesco as it was time they had some involvement with the community.

The Secretary had confirmed to the Club Council that the licence was in force.

The recipients of the proceeds had still to be chosen

Cartland Bridge Outing. Nigel would be making the arrangements nearer the time (provisionally Wed 6th May 2009) and would liase with John re entertainment and some of the guests.

Abbeyfield Grass Cutting. It was agreed that this would continue and David would continue to organise.

Landemer Day (Sat 13th June 2009) Richard would liase with organisers and find out if the President wished to change from a book stall.

Rutherglen Carers. It was agreed that we should recommend to Club Council that the arrangement for the Club to fund transport as in 2007/08 continue for a further year.

Holiday Flat. David advised that he had asked Lex if he wished to remain in charge of maintenance. Lex had confirmed he was happy to continue and David had confirmed to him that he should call upon this committees members for any help required.

David had also asked John Leslie if he wished to remain in charge of guests and John had confirmed he did but as he was on the Vocational Committee he did not want 2 jobs, David would speak to John and the Vocational chairman to try and resolve any conflict.

Burnside Station. Duncan McIntosh had passed on a request from the Community Council re maintaining 4 flower beds at the station. As no one knew anything about the scheme Brian Williams undertook to find out and report.

AOCB. The Secretary had passed on a letter from Association of International Cancer Research concerning their campaign for prostate cancer tests. Brian

Williams new of the scheme and test and work in the USA and Britain and for professional and medical reasons he counselled caution and that we should take no action to promote this campaign.

Fund Raising. Barry Toshner had recently attended a social event at which a large jazz band had played to the considerable enjoyment of those attending and he had contact details if Council was interested.

Membership. David encouraged all committee members to keep this in mind and to pass in any suggestions.

Next Meeting. Thursday 7th August 2008.

Update.

Brian Williams has looked into the flower beds at Burnside station and after recovering from hay fever has sent all committee members an email advising that there is already more than adequate numbers from the community council, Burnside & Blairbeth Church, the Autumn Club and others. I know you have all read and understood his email but this repetition is for the benefit of the Secretary and President.

I will be asking Council for ideas on recipient's) of the Christmas Raffle but if you have any recommendation please let me know. I always think children and local charities get the best response from the locals.

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Rutherglen Rotary Club

Report from the Community Services Committee 2007/8

For the Club AGM Thursday 17th April 2008

Flat: Our major headache this year was to see the repairs to the dry rot in the flat completed. This work was carried out with a great deal of commitment from many people out with the Committee and the Club and I wish to express a special thanks to all of them for making the committee's involvement fairly minimal.

However, both Lex who has now got heavily involved in overseeing the final preparation/decoration to the flat and John Leslie with vetting our potential guests so that we can open for business on 27th April for our 2008 season, deserve special mentions.

Fundraising: This year we have had two major events so far, our Christmas raffle at Somerfield and Rutherglen Shopping Centre. Here we raised some £1700 but our major disappointment was that the hoped for venue at Tesco did not come to fruition. Our Race Night at St Columbkilles Hall, although attracting a moderate audience, raised over £2000 and on that basis can be construed as a success. Both these events were to provide funds for our club commitment to Maggie's Cancer Caring Centres.

We still have two fundraising events to go to continue to support Maggie's and these are to be two book sales at the Burnside Community Council Environmental day in May and in June at Landemar Day. So any donations of good second hand books would be greatly received by Jim Fitzpatrick and volunteers to man the stands.

Rutherglen Carers: who we support by providing a taxi service is running smoothly after a few initial hiccups and the running costs are within the agreed monthly budget. The discontinuance of the service has been discussed at Council with a further review agreed for June 2008.

Cartland Bridge: is scheduled to happen on 14th May when we shall again be taking some 20 people to enjoy fellowship, some food and entertainment in the pleasant surroundings of Cartland Bridge Hotel.

Donations: We have recommended some local people for the club to consider for funding and following Council's agreement donations were made on behalf of the Club to St Bartholomew’s School. Shoona Weetch and Fi Grimond. A further recommendation will be made to the Council tonight on behalf of Project Scotland.

Thanks: Finally I should like to thank all the Committee for all their help and support and wise counsel throughout the year. I should like to give a special thanks to John Leslie for being a very able assistant throughout the year and thanks also to President lan and Jim Fitzpatrick for all their help with the Race night.

And that concludes my report .

Duncan Mclntosh, Chairman

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Rutherglen Rotary Club - Community Services Committee

Minutes - Meeting 10th April 2008

1. Apologies - Ian Wilson, Stuart Kemp

Race Night - looks to have raised just over £2000, based on final three sponsors paying their way. Duncan to confirm total with Colin

Largs Flat - Lex reported on his recent visit that the new front door had been kicked in. Arrangements in hand to have new door fitted with dead lock and another lock. Lex had painted sitting room and hall with final touches to be done on Monday first. The kitchen had to be cleaned after the plastering repairs. Lex suggested that new carpets in the sitting room, hall and vinyl in the bathroom be laid. At an impromptu meeting of the Council members present this was unanimously agreed. Lex is organising laundering of duvet covers etc and purchase of new pillows. John has started interviewing guests with Lex taking first guests down to Largs on 2fh April. Driver’s rota lacking names for early part of year.

Our thanks to Lex for all his hard work behind the scenes

Rutherglen Carers - Lex reported running smoothly and within budget.

Cartland Bridge - Barry is organising this and final details discussed. Usually about 20 guests with Jim providing 5 guests, Spittal pensioners Club to be approached, Anne Forrest may provide names and maybe Rutherglen Carers. Entertainment to be provided by John Lloyd and agreed that £30 book token be given to entertainers. Vote of Thanks to be provided by President if available.

Duncan reported that Burnside Community Council are holding an Environmental Day in Stonelaw Woods on Saturday 31st May 2008 1pm to 4pm. This matter was discussed at last Council meeting and agreed we participate as another opportunity to be seen locally and raise funds for Maggies. As no other suggestion was forthcoming it was agreed to run a recycled book stall.

Jim F to liaise with Bill re books. BCC will provide a stall and cost for this would be £10 donation. A plea for more books to be made to the club. Duncan has advised BCC of our intention to participate the event.

Duncan advised that Network Rail were going to provide a community garden site with water supply at Burnside Station. The BBC would be looking for volunteers to tend same. It is hoped to have garden in place by 31st May and Rotary may get involve in maintenance.

Landemar Day Book Sale 14th June

Duncan advised that as he would be on holiday, he was looking for organiser for this event. No immediate takers. To be discussed with Council.

 

Donations to Young Folks/St. Barts Primary School Duncan advised that he had received thanks for donations from Primary School and Shoona Weetch. No response from Fi Grimmond. Duncan to check with Colin if cheque cashed.

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Rotary Club of Rutherglen

Community Service Committee

Minutes of Meeting - Meeting 6th December 2007

Attending: Duncan Mclntosh, John Leslie, John Lloyd, lan Wilson, Jim Bolton, Stuart Kemp, Barry Toshner, Lex Colquhoun

  1. Christmas Raffle:

    Update from JL advised that £800+ had been raised at Somerfields with Friday the better day

    All OK for Saturday at Rutherglen shopping Centre but plea for additional collectors by the President at meeting.

    No progress with Tesco.

  2. Race Night:
    Programme Sponsor, Munns had agreed to give £300/400, thanks to Lex
    We had seven sponsors to date, including Munns. Barry agreed to be 8th sponsor and all agreed that it was in order to have Munns as race sponsor.
    John Lloyd and Duncan agreed to draft up outline programme. Artwork required for Sponsors.
    Duncan to provide list for members to sponsor horses at next meeting.
    A discussion on ticket price concluded with agreement on £5 .
    Prizes - Lex agreed to ensure we had sufficient prizes for 8 races and gifts for race helpers Check to be made with Jim who had offered some whisky as prizes Ian to finalise all details relating to race equipment and manpower required to sell tickets.
    Jim to finalise details relating to hall accommodation and power/screen provision.
    After discussion, format for evening - 4 races, interval, 3 races, auction horses for final race, final race.

  3. Rutherglen Carers - Lex reported that all seemed to be well with taxi arrangements with a receipt being signed each week.

  4. No time to discuss other issues under AOCB ,

  5. Date of next meeting: Thursday 11th January 2008

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Rotary Club of Rutherglen

Community Service Committee

Minutes of Meeting - Meeting 1st November 2007

 

Attending: Duncan Mclntosh, John Leslie, John Lloyd, lan Wilson, Jim Bolton, Stuart Kemp, Jim Fitzpatrick.

 

1 . Christmas Raffle:

·         Arrangements discussed, 3000 tickets, times for attending am /pm, BCH to write to Tesco for 14-15/12/2007

 

2. Race Night:

·         Lex to speak to Munns re sponsorship of evening £2220 / £300

·         Discussion re programme, format, race details, advert for each sponsor.

·         Sponsors to date Kings Park Hotel, Bill Mclntosh, Jim Fitzpatrick, Browns Furniture, Benchmark Promotions, McLean & Spiers decorators, Munns,  Possible Duffy T oshner? See Barry

·         Jim Fitzpatrick offered whisky for winning owners .

·         President lan Wilson advised he would organise sellers of horses.

·         Horses to be sold to members at £5 per horse and 2 per member?

 

3. Burns Night: President Ian discussed details although International are the organisers.

4. Date of Next Meeting :: Thursday 6th December 2007

 

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Rutherglen Rotary Club - Community Services Committee

Minutes of Meeting - Meeting 4th October 2007

Attending: Duncan Mclntosh, John Leslie, John Lloyd, lan Wilson, Barry Toshner, Jim Boltor

Apologies: Jim Fitzpatrick, Stewart Kemp, Lex Colquhoun

Christmas Raffle: Dates confirmed for Somerfield and Rutherglen.

Tesco opens November and contact to be made to Manager re dates JF

Discussion re prize allocation. According to Lottery rules no single prize can exceed 10% of proceeds or £25000. So if target raised is £2000, first prize £200 and so for second or third unless usual sliding scale adopted.

Concern regarding collectors if we get three venues, so it was agreed that collectors should commit to either 9 to 1 or 1 to 5 to maximise. This may have to be reviewed for Somerfield.

Race Night: Discussion re sponsors but to date only 3 confirmed. It was considered that we should hopefully try and get sponsors out with the club.

Winning horse owner to get a bottle of whisky. Sponsor for whisky? lan Wilson can get bottles @ £12

Ticket Price discussed again as £7.50 with free glass of wine. Refer to Council

lan will organise race organisers but checks to be made as how we show films at St Columkilns. Do they have a big TV?

It was agreed that betting stakes should be 50p and that to purchase a horse be £5 For 180 tickets each member would have to sell 6 no

AM AM Golf :- As Lex was not present no progress with this item

Flat: BCH had appraised us re progress on flat at meeting and interim payment requested by surveyors which will include Mrs Turner's share.

Rutherglen Carers: Duncan raised question of who was the organiser of this?

It was considered Lex knew the most about it but as he was not present it was suggested that the matter should be raised at Council to consider if we should be continuing to support the venture. Are we the only source of funding for group

  • AOCB: There were no other matters raised

    •         Date of next meeting Thursday 1st November 2007.

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    The Rotary Club of Rutherglen - Community Service Committee

    Minutes of Meeting - 6th September 2007

    Attending:- Duncan McIntosh, John Leslie, John Lloyd, Lex Colquhoun, Barry Toshner, Jim Bolton

    Apologies: Jim Fitzpatrick, Stewart Kemp, Ian Wilson

    1. Christmas Raffle: John agreed to take on the organising of this event.
      BCH to write to Somerfield to confirm dates of 30 Nov / 1st Dec 07
      BCH to write to Rutherglen Shopping Centre to ask for dates 7th and 81h December 07
      Tesco opens November and contact to be made to Manager re dates
      Await decision on Tesco before deciding on print run for tickets
      discussion re prize allocation, Check what       % has to be given away. Prize fund will depend if we have 2 or 3 venues.
       
    2. AM AM Golf : Lex has been unable to check with person at Cathkin Braes so no progress to date.
       
    3. Race Night: Date confirmed as 22nd February 2008 at St Columkilns
      Eddy has secured 3 sponsors to date, Browns Furniture; Benchmark Promotions, McLean &       Spiers Decorators.
      Discussion re further 5 sponsors, Barry to check re Duffy Toshner’s, check re other potential sponsors in Club? Cost £100 / sponsor
      Sponsors for horses 56 No, this is assumed would be done by members at £10 per horse with last race having the horses auctioned for.
      Winning horse owner to get a bottle of whisky. Sponsor for whisky?
      Ian to organise race organisers.
      Ticket Price agreed as £7.50 with free glass of wine
      Charity agreed as Maggies after discussion that this year we are committed to Maggies but after next year there should be a, spread of charitable giving from fund raising events. For 180 tickets each member would have to sell 6 No.
       
    4. Flat: Duncan read email from BCH re progress on flat and continuing problems with Mrs Turner
      Lex reported that he had had some initial enquiries re lettings for next year and on this basis thought there would be no shortage of potential guests
      Painting of inside of flat was thought would be required this year. To be checked after repairs are complete.
      Heating over winter months to be checked.
       
    5. Rutherglen Carers: Duncan raised question of who was the organiser of this?
      It was considered Lex knew the most about it but as he had left before this item, Duncan to check.
      There was concern that this was becoming an open ended arrangement. Matter to be reviewed after details from Lex are obtained.
       
    6. AOCB: There were no other matters raised
       
    7. Date of next meeting: Thursday 41h October 2007.

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    Rutherglen Rotary Club

    Community Services Committee

    Minutes of Meeting – 2nd August 2007

    Attending: Duncan Mclntosh, John Leslie, Barry Toshner, Lex Colquhoun, Jim Fitzpatrick, Jim Bolton

    After meal President lan Wilson

    Apologies: None

    Transport for Nadine: Duncan advised that following a further communication from Irene Leitner, Nadine's Mother, there was no longer a need to discuss this issue as separate arrangements had been made by Nadine's Mother. 

    Christmas Raffle: Duncan advised that the dates for Somerfield at Burnside were agreed for 30th Nov/1st Dec 2007.
    Andy Cattenach had tried to make a tentative booking at Morrisons Cambuslang, but this had not been accepted, following a recent check. He had checked with Rutherglen Shopping Centre and they would be happy to accommodate us providing it was not the day of the switching on of the Christmas Lights.
    Jim Fitzpatrick to contact Claire Jefcoat at Rutherglen to check availability of dates.
    After further discussion it was agreed that Jim would also approach Tesco to see if the new store at Farme Cross, which opens in the Autumn, would be available.
    President lan wished the proceeds of the raffle to go to Maggies

    Major Fundraiser: President lan advised that Eddie Goldberg had secured 5 sponsors for the race night and that to run the night would only require Rotary to provide 4 tellers as lan would organise the night with contacts he knew from the bowling green.
    Jim Fitzpatrick would check the availability of St Columkilns Hall for Friday 22nd/29th February 2008.

    Lex raised the question of organising an Am Am golf tournament on the lines of the North Berwick Event. Lex to look into this and report back.

    The idea of a Bowling day was also floated

    Cartland Bridge: Barry Toshner volunteered to organise this event to be held in mid May 2008 at Cartland Bridge Hotel.
    The question of using a bus was discussed but deemed to a bit unwieldy in trying to organise the pick up points. It was agreed to keep to the current format but utilise the basement room for pre meal drinks and meal. A glass of wine or similar to be provided by Club.

    Landemar Day: After discussion it was felt that following on the book sale from last year, would be appropriate but perhaps extending sale items to DVDs/CDs

    Flat at Largs: Lex had volunteered to be the organiser for guests for the 2008 season.

             Fun Events: There was not sufficient time to discuss this issue.

    Next meeting: 6th September 2007

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